Front Office & Operations Coordinator

Florida State University; Tallahassee (FL); On-site; USD 40,000 - 45,000; Full time

Job summary

Florida State University in Tallahassee, FL seeks an Office Administrator to manage the LAR front office, serve as the primary contact, and provide broad administrative support to the Director. The role includes event planning, procurement, travel logistics, HR support, and regulatory activities to maintain compliance and efficient operations.

The position emphasizes serving researchers and staff with a service-oriented approach, supervising a student Office Assistant as needed, and ensuring

Qualifications

• High School diploma or equivalency with four years of relevant experience.
• Alternatively, combination of postsecondary education and experience totaling four years.

Responsibilities

• Manages the daily operations of the Laboratory Animal Resources front office and serves as the primary contact for visitors, researchers, and staff.
• Provides administrative support to the LAR Director, including correspondence, data compilation, reporting, and calendar management.
• Plans and executes unit-wide events and coordinates with IT, Facilities, and Custodial Services.
• Handles non-animal purchasing, travel logistics, and proxy roles on T-card and P-card.
• Supports HR activities such as postings, interviews, onboarding, and leave reporting.
• Maintains animal census, regulatory reporting databases, and ACUC activities.

Skills

Administrative experience

Education

High School diploma or equivalent

Job description

Florida State University in Tallahassee, FL seeks an Office Administrator to manage the LAR front office, serve as the primary contact, and provide broad administrative support to the Director. The role includes event planning, procurement, travel logistics, HR support, and regulatory activities to maintain compliance and efficient operations.

The position emphasizes serving researchers and staff with a service-oriented approach, supervising a student Office Assistant as needed, and ensuring