Operations & Office Assistant

qoncept; Coraopolis (Allegheny County); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical reimbursement

Flexible working hours

Opportunity to grow responsibilities

Job summary

An emerging engineering company in Coraopolis seeks an Operations & Office Assistant to manage customer requests, coordinate logistics, and support office tasks. This entry-level role offers a salary range of $50,000–$60,000 based on experience, with benefits like medical reimbursement and flexible hours. The position is ideal for individuals who are organized, dependable, and willing to learn in a small team environment that values direct collaboration. Join us to gain hands-on experience in a supportive culture.

Qualifications

• Comfortable with data entry and basic computer tasks.
• Dependable and organized with a professional demeanor.
• Previous office or administrative experience is helpful but not required.

Responsibilities

• Assist with customer requests, quotations, and purchase orders.
• Coordinate delivery timelines and support import coordination.
• Handle general office tasks and support basic accounting.
• Prepare materials for events, trade shows, and customer visits.

Skills

Organized working style

Clear communication

Basic computer skills

Willingness to learn

Job description

Operations & Office Assistant

Location: Coraopolis, PA (Moon Township)

Work setup: Office-based with flexibility for remote work depending on responsibilities and business needs

Employment type: Full-time

Salary: $50,000–$60,000 (based on experience)

Benefits: Medical reimbursement, flexible schedule

About qoncept

qoncept is a small, growing engineering company serving the steel industry. We design and supply safety equipment and operational solutions that help industrial plants work more safely and efficiently. Our U.S. operation works closely with our European headquarters, giving the team a global perspective in a practical, hands‑on environment.

Your Role

As an Operations & Office Assistant, you will support the day-to-day operations of our U.S. business and help keep internal processes running smoothly. You will work closely with the CEO and coordinate with our European team on order processing, logistics, and general office activities.

This role is hands‑on and varied. Some responsibilities are structured and recurring, while others change based on business needs. The position offers stability in core tasks with flexibility to take on additional responsibilities over time, depending on your interests and strengths.

You will play an important supporting role in ensuring that customer orders move efficiently from request through delivery, while also helping with general office organization and administrative support.

Responsibilities

Operations & Order Support

• Assist with customer requests, quotations, and purchase orders
• Coordinate delivery timelines with our European team
• Track inbound shipments and support import coordination with our customs broker
• Receive incoming parts, unpack shipments, and organize inventory
• Prepare outbound shipments, including packing lists, invoices, and shipping labels

Office & Administrative Support

• Handle general office tasks and organization
• Support basic accounting data entry (receipts, bank items)
• Assist with scheduling, travel coordination, and meeting logistics
• Help prepare materials for events, trade shows, and customer visits

Working at qoncept

• High trust role with everyday responsibility
• Broad exposure to real business operations
• Small team with direct collaboration

What We’re Looking For

• Organized and dependable working style
• Comfortable with basic computer tasks and data entry
• Clear and professional communication
• Willingness to learn and take on different tasks as needed
• Comfortable working in a small, flexible office environment

Previous office, administrative, or internship experience is helpful but not required.

What We Offer

• Salary range: $50,000–$60,000, based on experience
• Medical reimbursement program
• Flexible working hours
• Hybrid work setup
• Supportive, professional, and practical work environment
• Opportunity to grow responsibilities over time

Why Join Us

We are a small, growing company with an international footprint and a practical, down‑to‑earth culture. You’ll work closely with leadership, gain hands‑on exposure to how a real business operates, and have the flexibility to shape your role over time in a supportive and professional environment.

Seniority level: Entry level

Job function: Administrative