Business Coordinator

H Quest Vanguard, Inc; Pittsburgh (Allegheny County); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

100% Employer-Paid Medical, Dental, and Vision

Flexible Time Off (FTO) Policy

401(k) with a 4% Employer Match

Equity program opportunity

Collaborative and Inclusive Work Environment

Collaborative work environment

Job summary

A technology firm in Pittsburgh is seeking a highly organized Business Coordinator to manage day-to-day administrative and HR operations. This role supports vendor coordination and ensures compliance for a smooth workplace. Ideal candidates will possess a Bachelor's degree and experience in office administration, along with strong organizational and communication skills. The position offers a collaborative environment and benefits including health insurance and flexible time off.

Qualifications

• Prior experience in office administration or management.
• Ability to handle confidential information.
• Working knowledge of basic office operations.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage day-to-day office operations.
• Serve as the primary point of contact for vendors.
• Support HR and people operations including onboarding.
• Support HR and onboarding processes, employee records, and benefits administration.
• Assist with payroll preparation and expense tracking.
• Support initiatives like accelerator, grant, and award submissions.
• Coordinate calendars, meetings and internal communications.
• Maintain records and internal policies.
• Support leadership with scheduling and special projects.
• Assist Financial Controller on administrative items.
• Ensure compliance with workplace safety and policies.
• Contribute to team efforts with related tasks.
• Manage company LinkedIn by drafting and scheduling posts.

Skills

Strong organizational skills

Excellent written communication

Detail-oriented

Proficiency with office software

Interpersonal skills

Confidentiality

Interpersonal skills

Prioritization

Education

Bachelor’s degree

Tools

Google Workspace

Microsoft Office

Slack

MacBook

Job description

Company Overview

H Quest is developing advanced energy technology that enables low‑carbon hydrogen production while transforming methane into valuable solid carbon products. By rethinking how methane is processed, H Quest aims to reduce emissions, improve energy efficiency, and create scalable solutions that support the transition to a lower‑carbon industrial economy.

Role Summary

H Quest is seeking a highly organized and proactive Business Coordinator to support the day‑to‑day administrative, HR, and operational functions of the company. This role is critical to ensuring smooth internal operations, vendor coordination, and administrative compliance as the company grows.

Responsibilities

• Manage day‑to‑day office operations to ensure a smooth, efficient, and well‑organized workplace
• Serve as the primary point of contact for office‑related needs, vendors, and service providers
• Oversee office supplies, equipment, and facilities maintenance; place orders and coordinate repairs as needed
• Support basic HR and people operations, including onboarding coordination, employee records, and benefits administration support
• Assist with payroll preparation, expense tracking, invoice processing, and general administrative finance tasks
• Support company initiatives such as accelerator, grant, and award applications by coordinating materials, tracking deadlines, and assisting with submissions
• Coordinate calendars, meetings, and internal communications as needed
• Maintain accurate records, documentation, and internal policies
• Support leadership with administrative tasks, scheduling, and special projects
• Support Financial Controller on general administrative items
• Ensure compliance with workplace safety, security, and operational policies
• Contribute to team efforts by accomplishing related administrative and operational tasks as needed
• Manage company LinkedIn account by drafting and scheduling social media posts

Essential Skills And Experience

• Strong organizational and multitasking abilities with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage competing priorities in a fast‑paced environment
• Proficiency with common office software and tools (MacBook preferred, Google Workspace, Microsoft Office, Slack, etc.)
• Basic understanding of office finance, invoicing, and expense management
• Professional, approachable demeanor with strong interpersonal skills

Minimum Expectations

• Bachelor’s degree
• Prior experience in an office administration, office management, or administrative support role
• Working knowledge of basic office operations and administrative best practices
• Ability to handle confidential information with discretion
• Onsite role; requires presence Monday through Friday

Preferred Expectations

• Prior startup experience
• Appetite for a fast‑paced, early‑stage “wear many hats” startup environment
• Experience supporting HR, payroll, or benefits administration
• Familiarity with vendor management, facilities coordination, or office budgeting
• Strong time management skills with the ability to anticipate needs and work independently

Benefits

• 100% Employer‑Paid Medical, Dental, and Vision
• Flexible Time Off (FTO) Policy
• 401(k) with a 4% Employer Match
• Equity program opportunity for select employees
• Collaborative and Inclusive Work Environment
• Exciting Career Growth Opportunities

Equal Opportunity

H Quest is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.