Operations Manager, Programs and Initiatives

Valpro; San Diego (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical

401K match

Flexible career options

Job summary

Valpro is seeking an Operations Manager, Programs & Initiatives to lead the operational execution of training programs, executive meetings, and initiatives for a strategic partner. This role coordinates program logistics, stakeholder communications, and records management to ensure timely delivery and clear visibility into priorities.

You will own SOWs, contracts, invoicing, and SOP documentation, while optimizing workflows with Microsoft 365 tools.

Qualifications

• 5+ years of experience in operations, program management, project coordination, event management, or a related field.
• 5+ years of experience managing end-to-end programs, events, training initiatives, or operational projects.
• 3+ years of experience utilizing Microsoft 365 applications, including Outlook, Teams, SharePoint, and Excel.
• 3+ years of experience managing contracts, Statements of Work (SOWs), document workflows, or electronic signature platforms such as DocuSign.
• 3+ years of experience coordinating multiple projects, priorities, and deadlines in a fast-paced environment.
• 3+ years of experience supporting cross-functional stakeholders and driving operational execution.
• 3+ years of experience creating and maintaining operational documentation, records, trackers, or administrative systems.

Responsibilities

• Lead end-to-end operations of training programs, workshops, executive meetings, and sponsored events.
• Coordinate participant communications, registrations, rosters, attendance tracking, surveys, and program records.
• Manage meeting and event logistics, including venues, contracts, room blocks, catering, transportation, audiovisual support, and onsite execution.
• Track participation, program status, event costs, and post-program feedback.
• Prepare, route, and track SOWs, contracts, invoices, receipts, and billback documentation.

Skills

Operations management

Program management

Event management

Stakeholder communication

Documentation & records

Tools

SharePoint

Teams

Box

Excel

DocuSign

Job description

Operations Manager, Programs and Initiatives

Valpro has several available opportunities supporting our world-class client sites or partner organizations. Whether you are an independent consultant or a potential employee looking for your next project, learn more about what we have to offer. View our open positions below.

Operations Manager, Programs & Initiatives

Position Overview

Valpro is seeking an Operations Manager, Programs & Initiatives to lead the operational execution of training programs, executive meetings, and initiatives for a strategic partner. This role is responsible for program coordination, event management, stakeholder communications, process documentation, records management, and workflow optimization. The Operations Manager ensures programs and initiatives are executed efficiently, information is maintained accurately, and leaders have visibility into priorities, progress, and outcomes.

Program & Event Operations

• Manage the end-to-end operations of training programs, workshops, executive meetings, and sponsored events.
• Coordinate participant communications, registrations, rosters, attendance tracking, surveys, and program records.
• Manage meeting and event logistics, including venues, contracts, room blocks, catering, transportation, audiovisual support, and onsite execution.
• Track participation, program status, event costs, and post-program feedback.

Operational Coordination & Administration

• Prepare, route, and track Statements of Work (SOWs), contracts, invoices, receipts, and billback documentation.
• Establish and manage intake, tracking, and follow-up processes for consultant requests, initiatives, and action items.
• Maintain project trackers, operational reports, deadlines, and status updates to ensure visibility and accountability.
• Support leadership with operational reporting, issue escalation, and execution of key initiatives.

Systems, Documentation & Records Management

• Serve as the primary administrator for SharePoint, Teams, and Box environments supporting programs and initiatives.
• Maintain accurate and organized program materials, records, communications, and stakeholder resources.
• Develop and maintain SOPs, workflow documentation, and operational playbooks.
• Ensure consistent records management practices, including document organization, version control, and retention standards.

Process Improvement & Automation

• Evaluate operational processes to identify inefficiencies, duplication, and workflow gaps.
• Recommend and implement process improvements, standardization efforts, and automation solutions using Microsoft 365 tools.
• Create scalable, repeatable processes that reduce administrative burden and improve operational effectiveness.

Stakeholder Experience

• Deliver a professional, responsive, and high-touch experience for members, consultants, committee leaders, vendors, and program participants.
• Ensure timely, accurate, and effective communication before, during, and after programs and events.
• Collect and summarize stakeholder feedback to support continuous improvement and engagement.

Basic Qualifications

• 5+ years of experience in operations, program management, project coordination, event management, or a related field.
• 5+ years of experience managing end-to-end programs, events, training initiatives, or operational projects.
• 3+ years of experience utilizing Microsoft 365 applications, including Outlook, Teams, SharePoint, and Excel.
• 3+ years of experience managing contracts, Statements of Work (SOWs), document workflows, or electronic signature platforms such as DocuSign.
• 3+ years of experience coordinating multiple projects, priorities, and deadlines in a fast-paced environment.
• 3+ years of experience supporting cross-functional stakeholders and driving operational execution.
• 3+ years of experience creating and maintaining operational documentation, records, trackers, or administrative systems.
• Strong written and verbal communication, organizational, and problem-solving skills.

Preferred Qualifications

• Experience supporting executive leaders, consulting organizations, associations, or professional services firms.
• Experience coordinating leadership development, learning, or training programs.
• Experience developing SOPs, workflow documentation, and operational processes.
• Experience implementing process improvements, workflow automation, or operational efficiency initiatives.
• Experience supporting executive meetings, governance activities, or large-scale events.
• Experience working in a remote or distributed team environment.

If you are a results-driven professional capable of thriving in a fast-paced environment, we encourage you to apply for the position of Operations Manager at Valpro to learn more.

Valpro offers flexible career options that includes benefits such as paid time off, paid holidays, medical, 401K match, and other unique incentives.

Valpro is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, sexual orientation, gender identity, disability, protected veteran status or any other protected class. We are committed to providing a professional environment free of any discrimination or harassment, and we are proud to be a Drug-Free Workplace.

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The application deadline for this role is August 31, 2026