Operations Manager East Coast

Physician Partners of America; Merritt Island (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Physician Partners of America is seeking an Office Manager to provide executive and administrative support in a healthcare environment. Responsibilities include heavy calendar management, report design, travel coordination, and preparation of correspondence.

You will also manage multiple projects, meeting agendas, and minutes while maintaining confidential information. The role requires detail orientation, excellent communication, and strong organizational skills.

Qualifications

• Healthcare industry knowledge preferred.
• Excellent attention to detail.
• A high school diploma is required.
• Associate's Degree preferred in a related field.

Responsibilities

• Oversees heavy calendar management with executives.
• Designs and produces reports and presentations for multiple projects.
• Coordinates travel and prepares expense reports.
• Prepares correspondence and documents.
• Creates and maintains tracking spreadsheets.
• Manages project workloads and coordinates deadlines.
• Prepares meeting agendas and minutes.
• Performs special projects as needed.
• Maintains corporate books up to date.

Skills

Advanced calendaring

Travel coordination

Fast typing

Cross-level communication

Multi-project management

Multi-tasking

Interpersonal skills

Customer service orientation

Organizational skills

Confidentiality

Education

High school diploma

Associate's Degree

Tools

Word

Excel

PowerPoint

Visio

Outlook

Job description

The Office Manager will provide administrative support to our COO, Senior Vice Presidents and Vice Presidents when needed. Work entails confidential and sensitive issues requiring a high degree of discretion.

JOB DESCRIPTION

• Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
• Coordinates travel arrangements and prepares expense reports.
• Produces formats and edits correspondence and documents.
• Creates and maintains necessary tracking/coordination spreadsheets.
• Strong Project management skills.
• Prepares meeting agendas and coordinates meeting minutes.
• Performs special projects as assigned.
• Maintain corporate books up to date

JOB REQUIREMENTS

• Working knowledge of the healthcare industry preferred.
• Excellent attention to detail
• A high school diploma.
• An Associate's Degree in a related field preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook.
• Advanced calendaring and travel coordination skills required.
• Ability to type more than 50-60 words a minute.
• Ability to interface with personnel at all levels
• Ability to effectively manage/coordinate simultaneous projects
• Ability to be flexible and multi-task
• Excellent interpersonal and communication skills
• Excellent initiative and customer service focus
• Excellent organizational skills and the ability to meet strict deadlines
• Demonstrated ability to deal with confidential information

HOURS AND WORKING CONDITIONS

The position schedule will be Monday thru Friday typically 8:00 a.m. to 5:00 p.m., however work hours may be subject to change dependent upon business needs.

Noise or Vibrations: Copy machine, phones, computer and printer, other office equipment

Hazards: Occasional contact with communicable diseases, electrical equipment, blood borne pathogens, etc.

Personal protective equipment: Provided if necessary (gowns, gloves, masks, head cover)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice