Office Manager

Paychex Inc.

Town of Southampton (NY)

On-site

USD 60,000 - 75,000

Full time

43 hours ago

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Job summary

Paychex Inc. is seeking an Office Manager to oversee day-to-day operations of the practice on-site. The role reports to the Director of Operations and requires strong administrative and leadership capabilities in a healthcare setting.

The successful candidate will manage staff, patient flow, payroll, and adherence to policies while coordinating with billing and clinical teams. This is a full-time on-site position located at MHL-Southampton Suite 405.

Qualifications

Minimum 3 years of administrative experience, including 2 years of management experience in a health care setting.
Working knowledge of Electronic Medical Records.
Excellent communication, decision making, leadership and problem solving skills.
Knowledge of medical practices, terminology and reimbursement policies.

Responsibilities

Oversees daily office operations and delegates authority to assigned staff.
Assist in developing and implements short and long-term work plans and objectives for clerical functions.
Assist staff in understanding/implementing clinical policies and procedures
Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
Establishes and maintains an efficient and responsive patient flow system.
Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirement of accreditation and regulatory agencies.
Oversees and approves office invoices and submits in timely fashion to accounting for processing.
Provides schedules input into Cerner and manages providers’ schedules and makes necessary changes.
Address patient concerns and handles patient correspondence. Communicates with billing supervisor to correct billing errors in all offices.
Manages and approves employees’ biweekly payroll.

Skills

Administrative experience

Management experience

Electronic Medical Records

Communication

Decision making

Leadership

Problem solving

Medical terminology

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Job Summary

The Office Manager is the onsite manager responsible for the day-to-day operations of the practice. The Office Manager reports to the Director of Operations.

Job Responsibilities

Oversees daily office operations and delegates authority to assigned staff.
Assist in developing and implements short and long-term work plans and objectives for clerical functions.
Assist staff in understanding/implementing clinical policies and procedures
Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
Establishes and maintains an efficient and responsive patient flow system.
Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirement of accreditation and regulatory agencies.
Oversees and approves office invoices and submits in timely fashion to accounting for processing.
Provides schedules input into Cerner and manages providers’ schedules and makes necessary changes.
Address patient concerns and handles patient correspondence. Communicates with billing supervisor to correct billing errors in all offices.
Manages and approves employees’ biweekly payroll.