Operations Manager/ Admin Assistant-Flooring Contractor

ZipRecruiter; Auburn (AL); On-site; USD 60,000 - 85,000; Full time

Job summary

A well-established flooring contractor in Auburn, AL, is seeking an Operations Manager and personal executive assistant to aid in daily operations. The role focuses on financial administration, project coordination, and personal assistance to the owner, requiring strong organizational skills and a background in construction accounting.

Qualifications

• Experience in accounting within construction, focusing on financial records.
• Proficiency in relevant accounting software and MS Office.
• Strong communication and detail-oriented mindset.

Responsibilities

• Manage daily operations, optimize workflow, and allocate resources efficiently.
• Oversee accounts payable and receivable, ensuring compliance and accuracy.
• Coordinate projects from start to finish, ensuring deadlines are met.

Skills

Analytical skills

Problem-solving skills

Communication skills

Interpersonal skills

Attention to detail

Education

Experience in accounting within the construction industry

Proficiency in accounting software

Proficiency in MS Office Suite

Job description

Job Description

We are a well-established, regarded, and growing flooring contractor located in Auburn, WA, seeking a highly organized individual for the position of Operations Manager and personal executive assistant to the owner. This position involves managing day-to-day operations, streamlining workflows, and implementing efficient processes, with a deep understanding of construction accounting, project coordination, and procurement support. The ideal candidate will have strong organizational skills, meticulous attention to detail, and the ability to excel in a fast-paced environment while taking ownership and initiative for personal and company growth.

Responsibilities:

1. Operational Oversight: Manage daily operations, optimize workflow, and allocate resources efficiently.
2. Financial Administration: Manage accounts payable and receivable, including invoice processing, vendor payments, collections, expense tracking, budget monitoring, progress billing, lien waivers, NOI’s, payroll processing, ensuring accuracy and compliance with laws and regulations, and maintaining meticulous financial records to provide valuable insights to the owner.
3. Personal Assistance: Provide support to the owner, including managing schedules, arranging meetings, drafting correspondence, and preparing presentations, with confidentiality and professionalism.
4. Project Coordination: Oversee projects from start to finish, ensuring deadlines and quality standards are met, maintaining accurate documentation such as contracts, change orders, RFIs, submittals, shop drawings, and samples. Proactively resolve issues to ensure seamless completion.
5. Scheduling and Coordination: Coordinate project activities, including meetings, site visits, inspections, and deliveries. Maintain project calendars and timelines.
6. Procurement Support: Assist in sourcing suppliers, soliciting bids, preparing purchase orders, tracking deliveries, and managing vendor relationships to ensure competitive pricing and adherence to agreements.

Requirements:

• Experience in accounting within the construction industry.
• Proficiency in accounting software and MS Office Suite.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and high accuracy.
• Professional appearance.
• Career-oriented with a focus on personal growth.
• Reliable transportation.
• Full-time in-office work.

We seek a team player who can bring a positive attitude and humor to foster a fun, collaborative environment. Please submit your resume along with a brief background description.