Operations Manager

Addison Group; Washington (District of Columbia); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Bonuses

Job summary

Addison Group is partnering with a well-established K-8 school in Washington, DC to hire an Operations Manager on a temporary full-time basis through June 30, 2027. The role ensures financial accuracy, data integrity, and day-to-day operations across two campuses.

Reporting to the Chief Operations Officer, you will manage audits, vendor payments, HRIS data, purchasing, inventory, and open enrollment. Exceptional organizational skills and nonprofit experience are valued.

Qualifications

• 4+ years of operations, office management, or finance experience, ideally in a nonprofit setting.
• Hands-on experience with QuickBooks or similar accounting software (Sage, Bill.com).
• Experience with ADP or a similar HRIS (Paylocity, Paycom).
• Background in AP, credit card reconciliation, and audit documentation.
• Strong organization and the ability to manage multiple projects and stakeholders.
• Proficiency in Microsoft Office, especially Excel.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Serve as the primary support for internal and external audits, including financial, compliance, and health and safety reviews.
• Maintain an organized digital and physical audit trail of invoices, receipts, and personnel records.
• Assist with periodic mock audits to find and fix data gaps ahead of official reviews.
• Act as lead data entry specialist for the HRIS and accounting systems as they relate to payroll.
• Manage credit card platforms and reconcile monthly statements, with full receipt attachment and accurate budget coding.
• Process vendor payments and maintain a clean, searchable AP history.
• Support benefits administration and lead the data side of annual open enrollment.
• Consolidate daily meal counts and submit monthly reimbursement claims through the state portal.
• Maintain the master inventory of IT hardware and school property, including asset tagging and tracking.
• Manage the purchasing lifecycle from PO creation through delivery verification.
• Provide backup front desk coverage and support student medication administration (certification provided or maintained).

Skills

Operations management

Finance administration

Data accuracy

Audit documentation

Multitasking

MS Excel

Bilingual English & Spanish

Education

Associate's degree in Business or Finance

Tools

QuickBooks

Sage

Bill.com

ADP

Paylocity

Paycom

MS Excel

Job description

Addison Group is partnering with a well-established K-8 school in Washington, DC to find an Operations Manager. This is a temporary full-time role running through June 30, 2027, with an annualized salary of $70,000 to $75,000.

This person will be the school's central hub for financial accuracy, data integrity, and day-to-day operations. The main goal is keeping the school audit-ready year-round. The role reports directly to the Chief Operations Officer and works across two campuses.

What You'll Do

• Serve as the primary support for internal and external audits, including financial, compliance, and health and safety reviews
• Maintain an organized digital and physical audit trail of invoices, receipts, and personnel records
• Assist with periodic mock audits to find and fix data gaps ahead of official reviews
• Act as lead data entry specialist for the HRIS and accounting systems as they relate to payroll
• Manage credit card platforms and reconcile monthly statements, with full receipt attachment and accurate budget coding
• Process vendor payments and maintain a clean, searchable AP history
• Support benefits administration and lead the data side of annual open enrollment
• Consolidate daily meal counts and submit monthly reimbursement claims through the state portal
• Maintain the master inventory of IT hardware and school property, including asset tagging and tracking
• Manage the purchasing lifecycle from PO creation through delivery verification
• Provide backup front desk coverage and support student medication administration (certification provided or maintained)

What We're Looking For

• 4+ years of operations, office management, or finance and administration experience, ideally in a nonprofit setting
• Hands-on experience with QuickBooks or similar accounting software (Sage, Bill.com)
• Experience with ADP or a similar HRIS (Paylocity, Paycom)
• Background in AP, credit card reconciliation, and audit documentation
• Strong organization and the ability to manage multiple projects and stakeholders
• Proficiency in Microsoft Office, especially Excel
• Flexibility with scheduling and a professional, welcoming presence with families and visitors

Nice to Have

• Associate's degree in Business or Finance
• Bilingual in English and Spanish
• Experience with asset management systems
• Familiarity with the DC education or nonprofit landscape

Why choose Addison Finance & Accounting?

• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison's Finance & Accounting job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.