Operations Manager

lpc; Southlake (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Lincoln is seeking an experienced Property Operations Manager for our Southlake, TX portfolio. You will oversee operational tasks, budgeting, lease administration, and reporting, coordinating tenant moves and vendor services to drive asset value.

The role requires in-office work during standard hours with emphasis on leadership, compliance, and cross-functional collaboration to deliver high-quality service to clients and stakeholders.

Qualifications

• Core Competencies: Models a Service-Oriented Mindset; Communicates Effectively; Ensures Accountability; Builds Effective Teams.
• Bachelor's degree preferred with 3-5 years related experience; combination of experience and education will be considered.
• Advanced skills with Microsoft Office Suite, including Excel.
• Excellent written and verbal communication; ability to convey complex topics with a positive tone.
• Ability to comprehend, analyze, and interpret complex documents with strong analytical and quantitative skills.
• Advanced knowledge of financial terms; forecast outcomes; prepare budgets and ROIs.
• Strong organizational skills to deliver timely results and influence productivity.
• Experience with commercial office, retail, and industrial properties preferred.
• Fundamental leadership experience or strong collaborative contributions within a high-functioning team.

Responsibilities

• Oversee completion of all assigned operational tasks and ensure service quality.
• Review and approve invoices; oversee accounts payable.
• Direct preparation and delivery of monthly reports.
• Develop and control annual operating and capital budgets.
• Oversee lease administration coordination and reporting.
• Coordinate tenant move-ins/outs and ensure tour-ready spaces.
• Lead sourcing and procurement to optimize operations and vendor performance.
• Manage monthly property and facility inspections and maintenance.
• Plan emergency response and drills; ensure readiness.
• Lead team daily and long-term activities; mentor staff.
• Perform other duties as assigned.

Skills

Service mindset

Effective communication

Team leadership

Analytical skills

Vendor management

Education

Bachelor's degree preferred

3-5 years related experience

Tools

Microsoft Office Suite

Job description

Essential Duties and Responsibilities

• Manage the completion of all assigned operational functions and tasks; ensure assigned teams resolve problems promptly and in compliance with LPC, client, and regulatory requirements; follow up to ensure service quality meets prescribed standards.
• Manage, review, and approve invoices as needed; oversee the accounts payable process to ensure prompt and accurate processing in accordance with the management agreement, client requirements, LPC policies, and applicable approval authorization limits.
• Direct and control the preparation and delivery of timely, accurate, and insightful monthly reports according to client and/or company requirements.
• Develop, direct, and control annual budgets for operating and capital expenses consistent with client and company requirements.
• Maintain oversight of contracted terms that impact the financial performance of the asset or company; report as required on expirations, covenants, restrictions, and other encumbrances that drive decision-making and asset value.
• Responsible for coordination of lease administration with the lease administrator and accounting; review lease set-up, lease changes, and reporting; provide final approval per client and/or company requirements.
• Coordinate tenant move-ins and move-outs, including pre- and post-occupancy inspections with tenants and management teams; ensure vacant spaces remain in "tour ready" condition; ensure teams properly document and communicate with tenants and follow up as needed to ensure a successful transition.
• Direct sourcing and procurement activities to effect optimal operations at assigned properties; deliver detailed bid analysis and recommendations to clients that drive value; manage quality of vendor service delivery to ensure contract compliance and desired value.
• Manage performance of monthly or more frequent property and facility inspections; ensure preventative maintenance systems and scheduled maintenance meet industry requirements; recommend and/or approve alterations, maintenance, and reconditioning as needed; contract for and coordinate vendor services as required.
• Document plans and preparations for emergency response using company or client formats; ensure resources, supplies, and backups are in place to effectively recover from adverse events; orchestrate drills and other training as required.
• Coordinate and lead the daily and long-term activities of the team; establish work schedules, assign tasks, and cross-train staff; establish and track staff and department deadlines to meet client and company objectives; mentor and coach as needed.
• Elevate team performance through subject matter expertise and suggestions to improve systems, processes, and procedures; champion business cases for improvement as appropriate.
• Provide formal supervision to assigned team; oversee recruiting and hiring of new employees; monitor the training and development of staff; conduct performance evaluations and coaching.
• Perform other duties and responsibilities as assigned.

Qualifications

• Core Competencies: Models a Service-Oriented Mindset; Communicates Effectively; Ensures Accountability; Builds Effective Teams.
• Bachelor's degree (BA/BS) preferred with a minimum of 3-5 years of related experience and/or training; in lieu of a degree, a combination of experience and education will be considered.
• Advanced skills with Microsoft Office Suite, including Excel.
• Excellent written and verbal communication skills; ability to clearly and effectively convey complex topics with a positive tone to achieve operational and relationship objectives.
• Ability to comprehend, analyze, and interpret complex documents; ability to solve problems involving several options in situations; requires advanced analytical and quantitative skills.
• Requires advanced knowledge of financial terms and principles; ability to forecast outcomes, prepare budgets with long-term capital plans, and deliver insightful variance reports; may prepare or draft recommendations for cost/benefit propositions, ROI analysis, and other business proposals.
• Strong organizational skills that deliver timely results and influence the productivity of the team.
• Experience with commercial office, retail, and industrial properties highly preferred.
• Fundamental leadership experience or significant collaborative contributions within a high-functioning team.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Why Lincoln?

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