Assistant Property Manager

lpc; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings plan

Paid time off

Employee assistance

Job summary

Lincoln Property Company is seeking a detail‑oriented Property Administrator to support tenants, budgeting, and portfolio operations in Nashville. You will coordinate lease administration, CAM/OpX reconciliations, vendor payments, and monthly reports under the guidance of the Property Manager.

The role requires strong MS Office skills, basic financial acumen, and excellent communication. In-office position with travel to properties as needed; visa sponsorship is not available.

Qualifications

• Bachelor's degree preferred; 1–2 years related experience considered
• Proficient in Microsoft Office; experience with AP/CMMS systems preferred
• Experience with commercial office, retail, or industrial properties is a plus
• Knowledge of financial terms and basic analysis is helpful
• Strong written and verbal communication; ability to lead and build consensus

Responsibilities

• Respond to tenant needs and coordinate with staff to resolve issues promptly
• Review and approve vendor invoices per policies and authorization limits
• Assist Property Manager with monthly reports and budget packages
• Manage CAM/OpX data collection and reconciliations with accounting
• Coordinate lease administration activities and reporting across systems
• Assist with tenant move-ins/move-outs and site walk-throughs
• Help prepare emergency response plans and participate in drills
• Support sourcing and procurement activities; assist in bidding as needed
• Provide direction and performance guidance to direct reports
• Perform other duties as assigned

Skills

MS Office proficiency

Budgeting

Lease administration

Financial analysis

Communication

Education

Bachelor's degree

1–2 years related experience

Tools

AP systems

CMMS

Job description

Essential Duties and Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in accordance with policies, procedures, and contractual obligations.
• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, LPC policies, and authorization limits.
• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Manage data collection and drafting of operating expense reconciliations (CAM/OpX) in coordination with the accounting team.
• Perform and coordinate lease administration activities including lease set up, lease changes, and reporting across applicable systems.
• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with Property Manager, tenants, and tenant improvement teams.
• Assist with preparation of emergency response plans and participate in drills and training as required.
• Support sourcing and procurement activities; assist in bidding activities as required.
• Drives strong results from direct reports by providing appropriate work direction, strategic guidance, and performance management.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree (BA/BS) preferred with 1-2 years of related experience. In lieu of a degree, a combination of experience and education will be considered.
• Intermediate to advanced skills with Microsoft Office Suite. Proficiency with AP and CMMS systems preferred.
• Experience with commercial office, retail, and industrial properties preferred.
• Requires knowledge of financial terms and principles; ability to calculate intermediate figures such as percentages and discounts, and conduct basic financial analysis.
• Strong to excellent written and verbal communication skills; ability to convey topics with a positive tone to achieve operational and relationship objectives.
• Desire to lead and receive instruction on development of leadership skill set; ability to build consensus in work groups.
• Strong organizational skills with ability to deliver timely results.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs monthly or more frequent property inspections. Travel to assigned properties as required.

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com .

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and we