Operations Manager

ektello; Plano (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative support professional to join their dynamic team. In this mid-senior level role, you will be responsible for managing invoice processes, proofreading contracts, and collaborating with various departments to ensure smooth operations. Your problem-solving skills and attention to detail will be crucial as you navigate a fast-paced environment. If you thrive in a collaborative setting and have a passion for supporting business development initiatives, this opportunity is perfect for you to make a significant impact.

Qualifications

• 5+ years in administrative support with invoice processing experience.
• Strong communication, problem-solving, and organizational skills required.

Responsibilities

• Manage invoice processes and resolve issues with vendors.
• Proofread contracts and documents for accuracy and compliance.
• Create purchase orders and manage inventory forecasts.

Skills

Oral Communication Skills

Written Communication Skills

Problem-Solving Skills

Attention to Detail

Multi-tasking

Tools

MS Office

BQMS System

NERP System

GSCM System

Job description

Responsibilities

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Proofread contracts and documents for accuracy
• Work with Marketing leads to submit program approval requests through the company’s portal and track status
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Serve as a mentor and a “go to” resource for contractors
• Prepare PowerPoint slides, Word documents and enter data on Excel templates, as needed
• Complete ad hoc requests as needed

Qualifications:

• Minimum of 5 years of experience working in an administrative support role performing similar tasks, including processing invoices, is required
• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy
• Ability to multi-task and stay organized while working in a fast-paced environment
• Experience creating purchase orders is preferred
• Proficiency in MS Office is required

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Business Development

Industries

Telecommunications, Technology, Information and Media, and Retail Appliances, Electrical, and Electronic Equipment