Operations Manager

Loyola University Chicago; Chicago (IL); On-site; USD 62,000 - 70,000; Full time

Job summary

Loyola University Chicago is seeking an Operations Manager to support programs under the Vice Provost for Student Success. You will coordinate administrative tasks, assist with budgets, and guide student employee recruitment and training, ensuring strong cross‑department collaboration.

The role emphasizes planning, reporting, and project management to enhance student services and operational efficiency at Loyola's campus in Chicago.

Qualifications

• Bachelor's degree in related field and three years of relevant experience.
• Strong collaboration and relationship-building with university partners.
• Excellent interpersonal, communication and customer service skills.
• Demonstrated self-starter who takes initiative in office-functionality problem-solving.
• A commitment to the University's mission and Jesuit Catholic identity.

Responsibilities

• Provides administrative support for all functions of Student Success.
• Assists with budget administration and preparing financial reports.
• Oversees recruitment and training of student employees and biweekly timecard reviews.
• Assists in planning and creating periodic reports on programming and student services.
• Updates and maintains the Student Success websites for consistency.

Skills

Administrative support

Budget administration

Human resources

Planning and project management

Education

Bachelor's degree (related field)

Tools

MS Office

Database software

Job description

Duties and Responsibilities

The Operations Manager supports programs and services under the supervision of the Vice Provost for Student Success, working in collaboration with Student Success Senior Staff and administrative assistants in the Student Success.

ADMINISTRATIVE SUPPORT (35%)

• Provides support and clerical assistance for all functions of Student Success
• Arranges meetings and coordinates follow-up from meetings for the Vice Provost for Student Success including writing agendas, making room reservations, catering/food orders, set-up requests, vendor services, taking minutes, and crafting meeting reports for attendees.
• Provides administrative support including agenda preparation and note taking for various standing committees and task groups as needed under the direction of the Assistant Vice President.
• Updates and maintains Student Success central website and assists with ensuring consistency across all departmental websites under Student Success.
• Performs related duties as assigned.

BUDGET ADMINISTRATION (30%)

• Assists with the administration of Student Success budgets.
• Manages budget tasks for various Student Success accounting units, including preparing check requests, purchase orders, expense transfers, faculty stipend requests, and creating financial reports for Student Success Senior Staff.
• Works with Student Success Senior Staff on building and planning fiscal year budget to meet programming needs across all of Student Success. Holds quarterly budget review sessions with the Student Success leadership team to ensure budgets are in line with fiscal year plan.
• Monitors and tracks expenses throughout the fiscal year to ensure responsible financial stewardship across Student Success.
• Provides administrative assistance to maintain Student Success Senior Staff Pro‑Card accounts.

HUMAN RESOURCES (20%)

• Provides guidance on recruiting and training of student employees in Student Success
• Completes employment paperwork for employees and student workers in accordance with federal regulations and Human Resources hiring policies and procedures.
• Assists with recruitment/hiring processes for Student Success Senior Staff positions.
• Oversees biweekly timecard review/approval process for Student Success staff and student employees.

PLANNING AND PROJECT MANAGEMENT (15%)

• Assists in the creation of periodic reports for the Vice Provost detailing programming, usage, and activities related to student services.
• Assists with capital planning for projects to improve Student Success overall work conditions to better serve the student population.

Minimum Education and/or Work Experience

Bachelor's degree in related field and three years of relevant experience.

Qualifications

• Ability to effectively collaborate with coworkers and maintain positive relationships with University partners.
• Dedication to student success and providing student‑centered services.
• Strong interpersonal, communication and customer service skills.
• Demonstrated self‑starter who is comfortable taking initiative in office‑functionality problem‑solving situations.
• A commitment to the University's mission and Jesuit Catholic identity.

Certificates/Credentials/Licenses

None

Computer Skills

Intermediate skills using MS Office Suite and other database software. Proficiency with Internet and email and website applications.

Supervisory Responsibilities

Supervisory Responsibilities No

Required operation of university owned vehicles

Required operation of university owned vehicles No

Does this position require direct animal or patient contact?

Does this position require direct animal or patient contact? No

Physical Demands

Physical Demands None

Working Conditions

Working Conditions Irregular Hours

Open Date

Open Date 10/30/2026

Position Maximum Salary or Hourly Rate

Position Maximum Salary or Hourly Rate $69,602/ann

Position Minimum Salary or Hourly Rate

Position Minimum Salary or Hourly Rate $62,118/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold‑rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.