Academic Advisor

Loyola University Chicago; Chicago (IL); On-site; USD 48,000 - 59,000; Full time

Job summary

Loyola University Chicago is seeking an Academic Advisor for the Office of First and Second Year Advising to provide holistic academic guidance to a caseload of first- and second-year students, focusing on major discernment, course selection, and degree requirements.

The role engages FERPA-compliant communication, collaboration with faculty and families, and participation in campaigns and committees to support student success and timely graduation.

Qualifications

• Bachelor's degree in College Student Personnel, Counseling or related field required and one to two years of related experience.
• Strong interpersonal, presentation, verbal, and written communication skills.
• Must be able to work some evening and weekend hours.

Responsibilities

• The Academic Advisor provides holistic academic advising for a caseload of first- and second-year undergraduate students on major discernment, course selection, requirements, and related issues.
• Meets with students 1:1 (in person and remotely) to discuss degree planning and academic goals within Jesuit education traditions.
• Responds to student inquiries via email within a standard 2-business-day timeframe and participates in advising initiatives.
• Oversees academic campaigns, maintains records, and supports successful transitions between FSYA and college/school advising offices.
• Participates in committees and working groups, supporting department initiatives and continuous improvement of advising methods.

Skills

Interpersonal skills

Verbal communication

Written communication

Education

Bachelor's degree in College Student Personnel, Counseling or related field

Tools

Microsoft Office

PeopleSoft

EAB Navigate

Zoom

Job description

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP?

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No

Job Category

Job Category University Staff

Job Type

Job Type Full-Time

FLSA Status

FLSA Status Exempt

Campus

Campus Rogers Park-Lake Shore Campus

Department Name

Department Name STUDENT ACADEMIC SERVICES

Location Code

Location Code FIRST AND SECOND YEAR ADVISING (02043E)

Is this split and/or fully grant funded?

Is this split and/or fully grant funded? No

Duties and Responsibilities

The Academic Advisor, Office of First and Second Year Advising ( FSYA ), provides holistic academic advising for a caseload of first- and second-year undergraduate students on major discernment, course selection, requirements for selected areas of concentration, and a wide range of student academic and development issues to support student success and timely progression toward graduation.

Individual Student Academic Advising (50%)

• Meets with students from an assigned caseload, in person and remotely, for 1:1 academic advising appointments to discuss individualized academic planning through the lens of Jesuit education traditions
  • Communicates degree requirements, helps students navigate academic policies, and liaises with families/parents and faculty (in accordance with FERPA regulations) in support of student success
  • Assists students in degree planning and helps to establish a comprehensive academic plan that meets the student's educational goals and program requirements.
• Responds to student inquiries via email within a standard 2-business-day response timeframe
• Participates in express academic advising and drop-in academic advising initiatives at assigned coverage times throughout the academic year
• Provides specialty population academic advising, either as an assigned academic advisor or during express and drop-in academic advising periods, to populations such as honors students, international students, Rome Start students, and others.
• Applies key advising concepts related to student success coaching and academic advising in all interactions with students; receives coaching from department leadership and seeks to continuously improve advising methodology through timely and intentional application of feedback
• Participates in targeted student campaigns for potential retention issues including academic probation, non-enrollment, and student survey responses

Academic Advising Administration (20%)

• Maintains accurate student records including the logging of interaction notes in accordance with established department processes
  • Submits notes for all student interactions in a timely manner and in a format that meets department documentation standards
  • Conducts course-schedule audits at designated periods each academic year, logging results and communicating potential concerns with students aside suggested resolutions.
• Participates in academic file review processes to support a successful transition of students between the FSYA office and college or school academic advising/dean's offices
• Oversees messaging campaigns for each academic term
  • Builds a suite of communications for each term using provided templates
  • Schedules campaign distributions to align with the department's central communication strategy
  • Manages communications on an ongoing basis, applying updates and revisions to scheduled campaigns as opportunities arise.
• Responsible for establishing functional mastery of all relevant advising technologies in support of job duties and student support
  • Includes the department's student success management system, campus learning management system, student scheduling system, and other programs as deemed necessary by department leadership to support student success.
• Supports Student Academic Services and Student Success division initiatives and events as department representative, as assigned, including but not limited to new-student convocation, finals week proctoring, and undergraduate admission open houses

Student Programming and Support (15%)

• Participates in new-student orientation sessions for incoming students on behalf of the department
• Facilitates at least two sections of UNIV 101 First-Year Seminar (may facilitate additional sections, as needed)
  • Delivers weekly standardized lesson plans
  • Monitors student progression and confirms submission of assignment requirements
  • Manages course learning management system and ensures course communications and resources are provided in a timely manner to students.
• Delivers academic workshops and group-advising sessions on a variety of topics related to course registration, campus resources, university systems, and degree planning

Committees and Working Groups (15%)

• Participates in at least two department standing committees and/or working groups per academic year
  • Efforts within committees and working groups aim to advance academic advising methodologies and processes.
  • Each committee and working group will have designated deliverables that all participants are responsible for meeting within established scopes and time frames.
  • Advisors are responsible for meeting participation expectations including attendance of committee and working group meetings and delivery of outcomes.
• Participates in interoffice committees and working groups as assigned by the department and division leadership
• Performs other duties as assigned

Minimum Education and/or Work Experience

Bachelor's degree in College Student Personnel, Counseling or related field required and one to two years of related experience.

Qualifications

• Strong interpersonal, presentation, verbal, and written communication skills.
• Ability to work independently and as part of a team of committed academic advisors and student affairs professionals.
• Ability to help students develop an appreciation understanding of the Jesuit approach to education and the Core curriculum.
• Must be able to work some evening and weekend hours.
• Teaching experience preferred.
• Direct experience and demonstrated appreciation for working with students from a wide range of international and cultural backgrounds.

Certificates/Credentials/Licenses

N/A

Computer Skills

Familiarity with any/all of the following is beneficial but not required: Microsoft products (including Word, Excel, PowerPoint, Outlook, SharePoint, and Teams), PeopleSoft, EAB Navigate, Zoom.

Supervisory Responsibilities

Supervisory Responsibilities No

Required operation of university owned vehicles

Required operation of university owned vehicles No

Does this position require direct animal or patient contact?

Does this position require direct animal or patient contact? No

Physical Demands

Physical Demands Standing, Repetitive Motions

Working Conditions

Working Conditions None

Open Date

Open Date

Close Date

Close Date

Position Maximum Salary or Hourly Rate

Position Maximum Salary or Hourly Rate $53,475/ann

Position Minimum Salary or Hourly Rate

Position Minimum Salary or Hourly Rate $53,475/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website atwww.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website atwww.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University'sNondiscrimination Policy.