Operations Manager

Loyola University Chicago; Chicago (IL); On-site; USD 62,000 - 70,000; Full time

Job summary

Loyola University Chicago is seeking an Operations Manager to support Student Success programs under the Vice Provost. The role involves coordinating meetings, managing budgets, and guiding HR processes for student employees.

Responsibilities include planning reporting, capital project planning, and ensuring consistent web content across the department. A bachelor’s degree and 3 years of relevant experience are required.

Qualifications

• Bachelor’s degree in related field and three years of relevant experience.
• Ability to collaborate with coworkers and maintain positive relationships with University partners.
• Strong interpersonal, communication and customer service skills.
• Demonstrated self-starter who is comfortable taking initiative in office-functionality problem-solving situations.
• A commitment to the University’s mission and Jesuit Catholic identity.

Responsibilities

• Provides administrative support for Student Success functions and programs under Vice Provost supervision.
• Arranges meetings, writes agendas, reserves rooms, coordinates catering, and takes minutes.
• Prepares and notes for standing committees and task groups as needed.
• Updates and maintains Student Success websites and ensures consistency across sites.
• Performs related duties as assigned.

Skills

Collaboration

Interpersonal skills

Customer service

Communication

MS Office

Education

Bachelor’s degree in related field

Tools

MS Office Suite

Database software

Job description

Employment Opportunities Designed to Help Us Collaborate in Creation!

Operations Manager

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Position Details

Position Title Operations Manager Position Number 8100206 Work Modality Fully In-Person Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? No Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Rogers Park-Lake Shore Campus Department Name STUDENT ACADEMIC SERVICES Location Code STUDENT ACADEMIC SERVICES(02043A) Is this split and/or fully grant funded? No

Duties and Responsibilities The Operations Manager supports programs and services under the supervision of the Vice Provost for Student Success, working in collaboration with Student Success Senior Staff and administrative assistants in the Student Success.

ADMINISTRATIVE SUPPORT (35%)

• Provides support and clerical assistance for all functions of Student Success
• Arranges meetings and coordinates follow-up from meetings for the Vice Provost for Student Success including writing agendas, making room reservations, catering/food orders, set-up requests, vendor services, taking minutes, and crafting meeting reports for attendees.
• Provides administrative support including agenda preparation and note taking for various standing committees and task groups as needed under the direction of the Assistant Vice President.
• Updates and maintains Student Success central website and assists with ensuring consistency across all departmental websites under Student Success.
• Performs related duties as assigned.

BUDGET ADMINISTRATION (30%)

• Assists with the administration of Student Success budgets.
• Manages budget tasks for various Student Success accounting units, including preparing check requests, purchase orders, expense transfers, faculty stipend requests, and creating financial reports for Student Success Senior Staff.
• Works with Student Success Senior Staff on building and planning fiscal year budget to meet programming needs across all of Student Success. Holds quarterly budget review sessions with the Student Success leadership team to ensure budgets are in line with fiscal year plan.
• Monitors and tracks expenses throughout the fiscal year to ensure responsible financial stewardship across Student Success.
• Provides administrative assistance to maintain Student Success Senior Staff Pro-Card accounts.

HUMAN RESOURCES (20%)

• Provides guidance on recruiting and training of student employees in Student Success
• Completes employment paperwork for employees and student workers in accordance with federal regulations and Human Resources hiring policies and procedures.
• Assists with recruitment/hiring processes for Student Success Senior Staff positions.
• Oversees biweekly timecard review/approval process for Student Success staff and student employees.

PLANNING AND PROJECT MANAGEMENT (15%)

• Assists in the creation of periodic reports for the Vice Provost detailing programming, usage, and activities related to student services.
• Assists with capital planning for projects to improve Student Success overall work conditions to better serve the student population.

Minimum Education and/or Work Experience Bachelor’s degree in related field and three years of relevant experience.

Qualifications

• Ability to effectively collaborate with coworkers and maintain positive relationships with University partners.
• Dedication to student success and providing student-centered services.
• Strong interpersonal, communication and customer service skills.
• Demonstrated self-starter who is comfortable taking initiative in office-functionality problem-solving situations.
• A commitment to the University’s mission and Jesuit Catholic identity.

Certificates/Credentials/Licenses None

Computer Skills Intermediate skills using MS Office Suite and other database software. Proficiency with Internet and email and website applications.

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions Irregular Hours

Open Date 10/30/2026 Close Date Position Maximum Salary or Hourly Rate $69,602/ann Position Minimum Salary or Hourly Rate $62,118/ann

Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/ . For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed .

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits.

About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy .

Supplemental Questions

* Do you have a bachelor's degree in related field and three years of relevant experience?

• Yes
• No

* Why do you want to work for Loyola University Chicago? (Open Ended Question)

* How did you hear about this employment opportunity?

• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other

* How do your personal values align with Loyola University Chicago's mission and values? (Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

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