ACE Advisor

Loyola University Chicago; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

Loyola University Chicago is seeking an Academic Advisor to support ACE Scholars at the Rogers Park-Lake Shore Campus. The role focuses on record-keeping, program development, and holistic coaching for first- and second-year students, including outreach on financial aid and degree requirements.

You will conduct advising in-person and via video/phone, deliver workshops, and collaborate with campus partners to promote student success and retention.

Qualifications

• Experience working with TRIO students including low-income, first-generation, and students with disabilities or similar populations.
• Excellent interpersonal, written communication, public speaking/presentation skills, research, and problem-solving skills.
• Must have the ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian spirit.
• Bilingual in English/Spanish preferred, but not required.

Responsibilities

• Manage components of program administration, including record keeping, data generation, and documentation of services.
• Develop academic support programs and services.
• Coordinate holistic coaching strategies.
• Implement personal/social, academic, career counseling.
• Serve as primary Academic Advisor for first and second-year students, and assist all ACE Scholars in developing meaningful academic and co-curricular plans.
• Advise ACE Scholars on post-secondary course selection, financial aid, and scholarship information and resources.
• Communicates Degree requirements, academic policies (including FERPA) to students, parents/families, and faculty.
• Presents academic workshops on various topics, such as registration, campus resources, software usage, degree requirements, and learning strategies.
• Advises students in person, as well as via phone, e-mail, and video-conferencing through scheduled and drop-in appointments.
• Develops advising resources promoting student success and retention in collaboration with internal and external stakeholders.
• Assists incoming first-year and transfer students through orientation programming.
• Provides additional support to students in academic distress or on academic probation in accordance with academic policies; refers students needing additional support to appropriate campus offices and resources.
• Provide assistance in completing financial aid applications including FAFSA, and applying for admission to Graduate and Professional Degree programs.
• Facilitate financial/economic literacy instruction.
• Serve as a liaison and develop relationships with campus partners.
• Develop, coordinate, and execute new enrichment initiatives, services, events, and other program components as needed.
• Teach ACE section/s of UNIV 101 First-Year Seminar.
• Work with the various College/School primary Academic Advisors and/or Department liaisons to provide wrap-around support for students.
• Maintain accurate student records using various data management software.
• Prepares student files for seamless transition to College/School primary Academic Advisors at the conclusion of students' sophomore year.
• Assist with training and hiring student staff.
• Attend regional and/or national TRIO-related meetings.
• Assist with planning and executing ACE events and signature programs.
• Demonstrate a commitment to serving diverse student populations including first-generation college students, low-/limited-income students, and students with disabilities.
• Participate in Student Academic Services and Scholars Programs signature programs, events, and activities that ACE Scholars participate in, such as: Orientation, New Student Convocation, finals week proctoring, open houses, and student celebrations.
• Perform related duties as required.

Skills

TRIO experience

Interpersonal skills

Public speaking

Bilingual English/Spanish

Education

Bachelor's Degree in College Student Personnel

Tools

Microsoft 365

PeopleSoft

Sakai

EAB Navigate360

Lacai

Job description

Position Details

Job Title: ACADEMIC ADVISOR

Position Number: 8101667

Work Modality: Fully In-Person

Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP?: No

Job Category: University Staff

Job Type: Full-Time

FLSA Status: Exempt

Campus: Rogers Park-Lake Shore Campus

Department Name: STUDENT ACADEMIC SERVICES

Location Code: SCHOLARS PROGRAM (02043B)

Is this split and/or fully grant funded?: Yes

Duties and Responsibilities

• Manage components of program administration, including record keeping, data generation, and documentation of services.
• Develop academic support programs and services.
• Coordinate holistic coaching strategies.
• Implement personal/social, academic, career counseling.
• Serve as primary Academic Advisor for first and second-year students, and assist all ACE Scholars in developing meaningful academic and co-curricular plans.
• Advise ACE Scholars on post-secondary course selection, financial aid, and scholarship information and resources.
• Communicates Degree requirements, academic policies (including FERPA) to students, parents/families, and faculty.
• Presents academic workshops on various topics, such as registration, campus resources, software usage, degree requirements, and learning strategies.
• Advises students in person, as well as via phone, e-mail, and video-conferencing through scheduled and drop-in appointments.
• Develops advising resources promoting student success and retention in collaboration with internal and external stakeholders.
• Assists incoming first-year and transfer students through orientation programming.
• Provides additional support to students in academic distress or on academic probation in accordance with academic policies; refers students needing additional support to appropriate campus offices and resources.
• Provide assistance in completing financial aid applications including FAFSA, and applying for admission to Graduate and Professional Degree programs.
• Facilitate financial/economic literacy instruction.
• Serve as a liaison and develop relationships with campus partners.
• Develop, coordinate, and execute new enrichment initiatives, services, events, and other program components as needed.
• Teach ACE section/s of UNIV 101 First-Year Seminar.
• Work with the various College/School primary Academic Advisors and/or Department liaisons to provide wrap-around support for students.
• Maintain accurate student records using various data management software.
• Prepares student files for seamless transition to College/School primary Academic Advisors at the conclusion of students' sophomore year.
• Assist with training and hiring student staff.
• Attend regional and/or national TRIO-related meetings.
• Assist with planning and executing ACE events and signature programs.
• Demonstrate a commitment to serving diverse student populations including first-generation college students, low-/limited-income students, and students with disabilities.
• Participate in Student Academic Services and Scholars Programs signature programs, events, and activities that ACE Scholars participate in, such as: Orientation, New Student Convocation, finals week proctoring, open houses, and student celebrations.
• Perform related duties as required.

Minimum Education and/or Work Experience: Bachelor's Degree in College Student Personnel, Counseling or related field required and one to two years of related experience.

Qualifications

• Experience working with TRIO students including low-income, first-generation, and students with disabilities or similar populations.
• Excellent interpersonal, written communication, public speaking/presentation skills, research, and problem-solving skills.
• Must have the ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian spirit.
• Bilingual in English/Spanish preferred, but not required.

Certificates/Credentials/Licenses

• Bachelor's Degree and one-to-two years of related experience.

Computer Skills

• Technical proficiency with Microsoft 365 suite of applications, Internet, email applications.
• Ability to utilize or learn PeopleSoft student information system.
• Ability to utilize or learn Sakai learning management system.
• Ability to utilize or learn EAB Navigate360 student success system.
• Experience with Lacai software preferred.

Supervisory Responsibilities: No

Required operation of university owned vehicles: Yes

Does this position require direct animal or patient contact?: No

Physical Demands: Standing

Working Conditions: Irregular Hours

Open Date: 10/29/2026

Position Maximum Salary or Hourly Rate: $55,000/ann

Position Minimum Salary or Hourly Rate: $50,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes -including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.