Operations Logistics Coordinator Part Time in Newport Beach

Energy Jobline ZR; Newport Beach (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Oaks Property Management’s Newport Beach Getaways division seeks an Operations & Logistics Coordinator to manage weekly rental logistics for 11-unit portfolio. The role supports on-site housekeeping, maintenance, and guest services to maintain a 5-star standard.

Ideal candidates have 2+ years in luxury hospitality or property management, a valid CA driver’s license, and strong MS Office skills. Weekend hours may be required during peak seasons.

Qualifications

• 2 years’ experience in luxury hospitality, property management or high-end logistics.
• Valid CA driver’s license and ability to drive complex routes.
• High school diploma or equivalent; associate degree or higher.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Streamline PMS and Breezeway or similar platforms.

Responsibilities

• Coordinate and execute daily linen and supplies runs between central hub and properties.
• Conduct post-cleaning inspections to ensure readiness for guests.
• Act as primary contact for housekeeping crews and maintenance vendors.
• Provide on-site troubleshooting for guest requests (Wi-Fi, appliances).
• Coordinate scheduling of operational activities to meet business demands.
• Assist in planning seasonal projects aligned with goals.

Skills

MS Office proficiency

Logistics coordination

Guest support

Communication skills

Weekend availability

Education

High school diploma or equivalent

Associate degree or higher

Tools

Streamline PMS

Breezeway

Job description

Job DescriptionJob Description

SUMMARY OF POSITION

***This is a Part-Time position Friday thru Monday***

Join Oaks Property Management's Newport Beach Beach Getaways division. Newport Beach Getaways is a vacation rental company specializing in premium coast homes and memorable guest experiences in beautiful Newport Beach, CA! Oaks Property Management will help you develop your skills and we are committed to help you achieve your best!

The Operations & Logistics Coordinator plays a critical role in ensuring the smooth and efficient execution of operational activities within the weekly rental leasing sector. We are seeking a high-energy, detail-oriented Operations Coordinator to manage the physical logistics of a premier 11‑unit weekly rental portfolio. This is a critical "boots-on-the-ground" role ensuring our high‑end homes and specialized units meet a consistent 5‑star standard. This position supports the operational team to meet fluctuating seasonal demands. The coordinator will act as a liaison between various services and guests to facilitate timely delivery of services and resources. Ultimately, the coordinator contributes to the overall success of weekly rentals by maintaining organization, accuracy, and responsiveness throughout the operational cycle.

ESSENTIAL JOB DUTIES

The employee must be able to perform each essential job duties identified below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position unless doing so creates an undue hardship.

• Logistics: Coordinate and execute the daily "run" of luxury linens and supplies between the central hub and beachside properties.
• Quality Control: Conduct meticulous post‑cleaning inspection to ensure "white glove" readiness for arriving guest.
• On‑Site Supervision: Act as the primary point of contact for housekeeping crews and maintenance vendors.
• Guest Support: Provide rapid on‑site troubleshooting for WI‑FI, appliance resets and other guest requests.
• Coordinate and oversee the scheduling and execution of operational activities to meet business demands.
• Assist in the planning and implementation of seasonal projects, ensuring alignment with organizational goals.
• Performs other duties as assigned.

EDUCATION, EXPERIENCE, AND REQUIRED LICENSES

• High school diploma or equivalent required; associate degree or higher .
• Minimum of 2 years’ experience in luxury hospitality, property management or high‑end rental, or high‑end logistics required.
• General home maintenance experience and knowledge required.
• Valid CA driver’s license and ability to drive complex routes.

SKILLS AND ABILITIES

• Proficiency with standard office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Streamline PMS and Breezeway and/or similar property management platforms required.
• Strong organizational and multitasking abilities to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• High‑end customer service experience in a fast‑paced environment.
• Flexibility to work varied weekend hours during peak seasonal periods.

“An Equal Opportunity Employer”

“Applicants requiring accommodation to complete the application and/or interview process should contact a management representative.”