Operations Group Administrative Assistant

Murphy-Company; St. Louis (MO); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Wellness program

401(k)

Profit sharing

Personal time off

Job summary

Murphy Company in St. Louis, MO is seeking an Operations Group Administrative Assistant to join our Operations team.

You will provide essential administrative support for the department, including phone coverage, database maintenance, filing, and general office duties, with occasional front desk coverage. The ideal candidate is dependable, has excellent communication and grammar skills, and is proficient with Microsoft Word and Excel.

Qualifications

• Dependable with strong communication and grammar skills.
• Proficient in Microsoft Word and Excel.
• Administrative experience preferred.

Responsibilities

• Assist two Labor Coordinators.
• Collect jobsite requests for Operations Foremen.
• Schedule and dispatch Operations Field employees; prepare jobsite entry documents.
• Manage drug testing notifications for MO Field employees.
• Oversee background checks for MO Field employees.
• Coordinate with Legal on licensing for MO Field employees.
• Take minutes at Manpower Projection Meeting and distribute.
• Take minutes at Craft Safety Meeting and distribute.
• Order supplies for copier/plotter and assist with printing drawings.
• Schedule meetings and conference rooms.

Skills

Dependable

Excellent communication

Grammar skills

Tools

Microsoft Word

Microsoft Excel

Job description

Operations Group Administrative Assistant

Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO

Job Information

Job Title

Operations Group Administrative Assistant

Reports To

Executive Administrative Assistant

Location

St. Louis, MO

Number of Direct Reports

0

About Murphy Company

Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career.Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients’ visions.

We Are Looking For Someone Like You

As an Administrative Assistant, you will be a vital member of Murphy’s Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, printing, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically.

Your Day-to-Day at Murphy Company

• Assist the 2 Labor Coordinators
• Collect jobsite requests for Operations Foremen
• Schedule & dispatch Operations Field employees and prepare jobsite entry documents
• Manage the drug testing notifications for our MO Field employees
• Manage the background checks for our MO Field employees
• Coordinate with the Legal department on licensing for our MO Field employees
• Take minutes during the Manpower Projection Meeting and distribute
• Take minutes during Craft Safety Meeting and distribute
• Order supplies for nearest copier and for plotter
• Assist with scanning or printing drawings to the plotter
• Schedule meetings and conference rooms as needed

Bring Your A-Game!

Our ideal candidate should possess the following traits:

• Dependable
• Excellent communication and grammar skills
• Intermediate knowledge of Microsoft Word and Excel

What We Will Bring to the Table

• A collaborative, family-friendly work environment
• Knowledge and expertise that has helped us grow and thrive for nearly 120 years.
• Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing.
• A personal time off plan that rivals our competitors