Operations Group Administrative Assistant

Murphy Company; St. Louis (MO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health and life insurance

401(k) plan

Profit sharing

Wellness program

Personal time off

Job summary

Murphy Company in St. Louis, MO is hiring an Operations Group Administrative Assistant to support the Operations team with daily administrative tasks, scheduling, and document management. You will assist with front desk coverage, mail distribution, and coordination with labor foremen and field staff.

The ideal candidate is hardworking, dependable, and communicates clearly. Proficiency in MS Word and Excel is expected, and familiarity with databases, minute-taking, and meeting logistics will help

Qualifications

• Experience providing administrative support with phone coverage and database maintenance.
• Ability to take minutes and coordinate with multiple departments.
• Proficiency in MS Word and Excel preferred.

Responsibilities

• Provide administrative support to the Operations team.
• Handle phone coverage, filing and database maintenance.
• Assist with front desk coverage and mail distribution.
• Schedule meetings and manage conference rooms.
• Coordinate with Labor Coordinators and Foremen; dispatch field staff.
• Take minutes during meetings and distribute records.

Skills

Hard working

Dependable

Excellent communication

Grammar skills

Tools

Microsoft Word

Microsoft Excel

Job description

Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO

Job Information

Job Title
Operations Group Administrative Assistant

Reports To
Executive Administrative Assistant

Location
St. Louis, MO

Number of Direct Reports
0

About Murphy Company

Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions.

We Are Looking For Someone Like You

As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, printing, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically.

Your Day-to-Day At Murphy Company

• Assist the 2 Labor Coordinators
• Collect jobsite requests for Operations Foremen
• Schedule & dispatch Operations Field employees and prepare jobsite entry documents
• Manage the drug testing notifications for our MO Field employees
• Manage the background checks for our MO Field employees
• Coordinate with the Legal department on licensing for our MO Field employees
• Take minutes during the Manpower Projection Meeting and distribute
• Take minutes during Craft Safety Meeting and distribute
• Order supplies for nearest copier and for plotter
• Assist with scanning or printing drawings to the plotter
• Order replacement company logo forms
• Schedule meetings and conference rooms as needed
• Utilize software programs ProCore, RevitWork, BlueBeam

Bring Your A-Game!

Our ideal candidate should possess the following traits:

• Hard working
• Dependable
• Excellent communication and grammar skills
• Intermediate knowledge of Microsoft Word and Excel

What We Will Bring To The Table

• A collaborative, family-friendly work environment
• Knowledge and expertise that has helped us grow and thrive for nearly 120 years.
• Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing.
• A personal time off plan that rivals our competitors