Administrative and Financial Ops Lead, Comparative Medicine

SUNY Downstate; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

The SUNY Downstate Health Sciences University Division of Comparative Medicine seeks a full-time Administrator / Senior Staff Associate to oversee day-to-day fiscal and administrative operations. The role includes accounts payable/receivable, budget tracking, procurement, service contracts, animal housing per diem charges, and preparation of departmental financial reports to support DCM operations.

The position works closely with Division leadership, Principal Investigators, the Research

Responsibilities

• Oversee the Division's daily fiscal and administrative operations, including accounts payable, accounts receivable, budget tracking, and financial reporting.
• Coordinate animal research billing and account activity in collaboration with Principal Investigators and the Research Foundation.
• Prepare and distribute invoices for animal research and related services, including animal housing per diem charges, operatory charges, and other applicable service fees.
• Maintain supporting billing and payment documentation, monitor outstanding balances, and issue delinquent payment notices as appropriate.
• Prepare departmental financial reports and provide administrative support related to investigator animal research charges.
• Assist with the preparation of the Division's annual budget and monitor expenditures and available allocations throughout the fiscal year.
• Support periodic evaluation of animal housing per diem rates and other cost-recovery charges.
• Coordinate and oversee animal orders and related administrative processes.
• Manage and monitor vendor service contracts and equipment maintenance agreements.
• Coordinate the procurement of equipment and supplies required for Division operations, including animal husbandry food and bedding, veterinary and technical supplies, medications, support equipment, and office supplies.
• Provide administrative support for staff recruitment and other personnel-related activities.
• Coordinate administrative and financial support for departmental seminars and other Division activities.
• Provide administrative support for regulatory compliance activities and accreditation site visits.
• Maintain accurate financial, procurement, contract, and administrative records in accordance with University and Research Foundation requirements.
• Perform other related duties as assigned.

Job description

The SUNY Downstate Health Sciences University Division of Comparative Medicine seeks a full-time Administrator / Senior Staff Associate to oversee day-to-day fiscal and administrative operations. The role includes accounts payable/receivable, budget tracking, procurement, service contracts, animal housing per diem charges, and preparation of departmental financial reports to support DCM operations.

The position works closely with Division leadership, Principal Investigators, the Research