Operations & Finance Assistant

SEPPIC; Fairfield (NJ); Hybrid; USD 42,000 - 58,000; Full time

Job summary

SEPPIC, a global leader in cosmetic, pharmaceutical, nutraceutical, and veterinary ingredients, seeks a Business Assistant in Fairfield, NJ. The role bridges finance, procurement, office operations, and HR support to keep daily processes running smoothly within a multicultural team.

You will support vendor management, accounts payable/receivable, and travel coordination while helping organize company events and employee engagement activities.

Qualifications

• Technical Tools: Proficiency in Google Sheets and familiarity with core accounting platforms (NetSuite or QuickBooks preferred).
• Precision: High attention to detail to ensure zero reporting or transactional errors.
• Integrity: Absolute discretion in handling confidential corporate and employee data.
• Organization: Strong multitasking skills to manage logistics, events, and accounting tasks simultaneously.
• An associate degree or a bachelor’s degree in business administration, finance, accounting, or management.
• Office experience 3 - 5 years

Responsibilities

• Finance & Procurement: Vendor creation with support for vendor relationships and communications.
• Office Operations & Logistics: Coordinate kitchen and office supply inventory; manage mail and entrance system; coordinate employee equipment logistics and travel organization.
• HR & Employee Engagement Support: Organizing company activities, team lunches, employee appreciation, and wellness initiatives.

Skills

Attention to detail

Discretion

Organization

Multitasking

Education

Associate or Bachelor degree in business/finance/accounting/management

Tools

Google Sheets

NetSuite

QuickBooks

Job description

SEPPIC, a global leader in cosmetic, pharmaceutical, nutraceutical, and veterinary ingredients, seeks a Business Assistant in Fairfield, NJ. The role bridges finance, procurement, office operations, and HR support to keep daily processes running smoothly within a multicultural team.

You will support vendor management, accounts payable/receivable, and travel coordination while helping organize company events and employee engagement activities.