Operations & Facilities Leader, Multi-Office Firm

Simpson Thacher & Bartlett LLP; Georgia; On-site; USD 90,000 - 130,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in the United States seeks an Operations Manager to oversee the Houston and Dallas offices, driving efficient day-to-day operations and strategic initiatives in alignment with firm objectives.

You will lead facilities and operations teams, manage budgets and vendor relationships, coordinate with internal stakeholders, and ensure health, safety, and compliance across sites.

Qualifications

• Bachelor's degree required.
• Minimum 4 years of relevant experience in a professional services environment.
• Minimum 4 years of supervisory experience managing personnel, projects, and processes.
• Experience with financial reporting, expense management, and budgeting.

Responsibilities

• Oversee daily office operations across multiple locations, ensuring efficient processes and alignment with firm objectives.
• Lead and supervise operations and facilities personnel, including direct and indirect reports, by providing guidance and accountability.
• Manage office projects and initiatives overseeing timelines, budgets, execution, and follow-through to achieve successful firm outcomes.
• Serve as the primary point of contact for office operations, coordinating with internal teams and external stakeholders, including vendors and contractors.
• Manage vendor, contractor, and service provider relationships, ensuring effective partnerships and quality service.
• Oversee budgets, financial reporting, records, and operational expenses.
• Perform processes related to notary renewals, IOLTA compliance, and State Bar dues.
• Collaborate with the Director of Administration to assess operational efficiencies and needs.
• Monitor and assist with meeting and event activities to ensure stakeholder satisfaction and safety compliance.
• Liaise with library staff in the New York office to maintain library needs for Houston and Dallas offices.

Skills

Office operations

Supervisory experience

Financial reporting

Budgeting

MS Office

Communication

Project management

Vendor management

Health and safety knowledge

Travel readiness

Education

Bachelor's degree

Tools

MS Office

Job description

Simpson Thacher & Bartlett LLP in the United States seeks an Operations Manager to oversee the Houston and Dallas offices, driving efficient day-to-day operations and strategic initiatives in alignment with firm objectives.

You will lead facilities and operations teams, manage budgets and vendor relationships, coordinate with internal stakeholders, and ensure health, safety, and compliance across sites.