Office Operations & Front Desk Lead

Simpson Thacher & Bartlett LLP; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Houston, TX seeks an Operations Coordinator to be the first contact for employees, visitors, and vendors, delivering a welcoming, professional experience and supporting daily office operations.

The role manages front desk duties, processes invoices, coordinates with Facilities, and maintains reports and records, while assisting associates, partners, and staff in coordinating services and office moves.

Qualifications

• 2–3 years of administrative experience in financial services, legal industry, or similarly fast-paced environment.
• Strong verbal and written communication and professional presentation.
• Ability to manage multiple tasks, follow up, and keep management informed.
• Excellent interpersonal skills with diverse stakeholders.

Responsibilities

• Serve as a primary contact for employees, attorneys, associates, management personnel, visitors, and vendors.
• Manage front desk and reception duties, including phones, messages, and visitor directions.
• Provide administrative support to associates and partners and coordinate with departments.
• Maintain arrivals/departures, Leave Phone Message system, and office space lists.
• Coordinate logistics for office moves, furniture deliveries, and service requests.
• Review and process invoices for Operations and Facilities.
• Support projects by tracking tasks and ensuring timely delivery.
• Order, stock, and organize supplies; maintain reports and records.
• Produce and update operational reports and floor plans.
• Perform other duties as assigned.

Skills

Administrative experience

Communication skills

Attention to detail

Multi-tasking

Interpersonal skills

Education

High School diploma or GED

Associate’s degree

Tools

MS Office

Adobe Photoshop

Job description

Simpson Thacher & Bartlett LLP in Houston, TX seeks an Operations Coordinator to be the first contact for employees, visitors, and vendors, delivering a welcoming, professional experience and supporting daily office operations.

The role manages front desk duties, processes invoices, coordinates with Facilities, and maintains reports and records, while assisting associates, partners, and staff in coordinating services and office moves.