Operations Facilities Coordinator Eck Facility Parttime

University of Notre Dame; Notre Dame (IN); On-site; USD 28,000 - 32,000; Part time

Job summary

The University of Notre Dame's Athletics department invites applications for the Operations and Facilities Coordinator at Eck Tennis Pavilion. This role supports daily operations, coordinates scheduling and rentals, and ensures a smooth, welcoming environment for student-athletes, coaches, guests, and visitors.

You will work across administration and hands-on facility tasks, troubleshoot access systems, supervise on-call staff, and uphold NCAA compliance where applicable, contributing to a

Qualifications

• Bachelor’s degree in a related field.
• Experience in facility operations or administrative coordination.
• Strong organization and attention to detail.
• Excellent communication with staff and the public.
• Familiarity with access control and scheduling systems.

Responsibilities

• Oversee daily scheduling and coordinate facility rentals.
• Manage on-call staff and respond to facility needs.
• Troubleshoot building access systems and security.
• Maintain a safe, welcoming, and well-kept environment for users.
• Support operational oversight of Eck Tennis Pavilion.

Skills

Facility operations

Organizational skills

Communication skills

Financial literacy

NCAA knowledge

Education

Bachelor’s degree

Tools

AiM System

Access Software

Scheduling Software

Job description

Job Description

Notre Dame Athletics develops and challenges each student-athlete to pursue excellence and serve as a force for good in the world. Our vision is to lead collegiate athletics by defining the integrated student-athlete experience and forming champions. To do this, we are eager to attract, recruit, develop and retain individuals who positively contribute to a collaborative, connected culture where all may thrive.

As a prospective member of Notre Dame Athletics, we invite you to apply if you have a shared purpose for our distinctly integrated student-athlete experience, an unrivaled passion for people who propel a dynamic and high performing organization, and a proven record of success in your field.

Are you someone who thrives on keeping operations running seamlessly, solving problems before they become challenges, and creating an exceptional experience for everyone who walks through the door? As the Operations and Facilities Coordinator for Eck Tennis Pavilion, you'll play a vital role in ensuring one of Notre Dame Athletics' premier facilities operates efficiently every day.

Serving as the central hub for facility operations, you'll oversee daily scheduling, coordinate facility rentals, manage on-call staff, troubleshoot building access systems, and help maintain a safe, welcoming, and well-kept environment for student-athletes, coaches, guests, and visitors. This is a dynamic role that blends organization, customer service, operational oversight, and hands-on facility management.

If you enjoy variety in your work, take pride in creating exceptional experiences behind the scenes, and are energized by both administrative coordination and rolling up your sleeves to tackle facility needs, we'd love to have you on our team.

Qualifications

Qualifications

• Bachelor’s degree
• Proven experience in facility operations, recreation management, or a relevant administrative/coordination role.
• Strong organizational and multitasking skills with sharp attention to detail.
• Excellent communication skills for interacting with temp staff, rental groups, and the public.
• Basic financial literacy for handling payments and managing purchase orders.
• Knowledge of NCAA rules and regulations preferred
• Technical & System Skills
  • AiM System: Experience with or the ability to quickly learn and utilize the AiM work order management system.
  • Access Software: Tech-savvy enough to troubleshoot and manage digital access control/security systems.
  • Scheduling Software: Proficiency in navigating and managing online scheduling and reservation platforms.

Additional Information

Hourly rate: Up to $23.00/hour

Applications will be accepted through August 14, 2026

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.