Admissions Coordinator

University of Notre Dame; Notre Dame (IN); On-site; USD 26,000 - 34,000; Full time

Job summary

The University of Notre Dame's Undergraduate Admissions team is seeking an Admissions Coordinator to join the Enrollment Division. This on-site role anchors operations, coordinating college fairs and front-desk activities while supporting executive communications and travel logistics.

Ideal candidates bring 4–6 years of administrative or customer-service experience, proficiency with Google Workspace or Slate CRM, and strong hospitality skills to create a welcoming campus experience for

Qualifications

• Experience: 4 to 6 years in admin, operational, or customer service roles.
• Excellent time management, detail orientation, and ability to prioritize tasks independently.
• Strong written and verbal communication with commitment to customer service.
• Proficiency with Google Workspace or Microsoft Office; familiarity with CRM platforms like Slate.
• Ability to handle confidential student records and executive correspondence.

Responsibilities

• Recruitment & college fair logistics: manage registrations, payments, and data reporting; coordinate recruitment logistics and alumni volunteer support.
• Front desk and visitor engagement: welcome campus visitors and prospective students with warmth and professionalism; assist with visitor coordination.
• Executive & admissions support: manage high-priority correspondence for the Assistant VP for Undergraduate Admissions; prepare materials for staff and readers; support transfer admissions team.
• Office & operations: maintain calendars, travel plans, staff schedules, office supplies, and suite maintenance; coordinate FERPA communications.
• Event support: provide hands-on administrative support during major campus events (e.g., Admitted Student Rally).

Skills

Time management

Customer service

Communication

Hospitality

Detail orientation

Education

Bachelor’s degree

7+ years experience in lieu of degree

Tools

Slate CRM

Google Workspace

Microsoft Office

Job description

• Division: VP for Undergraduate Enrollment
• Job Subfamily: Administrative Operations - UO004
• Unit: Admissions - 28005
• Job Family: University Operations

Company Description

TheUniversity of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Welcome the Next Generation of Notre Dame Scholars

At the University of Notre Dame, Undergraduate Admissions is more than a process—it’s the front door to opportunity, community, and lifelong impact. Every year, thousands of prospective students and families begin their Notre Dame journey with a conversation, a campus visit, or a simple question. Those interactions shape first impressions that last a lifetime.

As anAdmissions Coordinator, you will serve as a key operational anchor within the Office of Undergraduate Admissions (Enrollment Division). In this versatile role, you’ll combine complex project coordination, global college fair logistics, and high-priority executive support with warm, exceptional frontline service—creating memorable experiences that help prospective students envision themselves as part of the Fighting Irish community.

Key Responsibilities

• Recruitment & College Fair Logistics :Serve as the primary lead for college fair registrations, payments, and data reporting. Coordinate recruitment logistics for admissions counselors and alumni volunteer coordinators. Assist the Alumni Engagement Team with volunteer onboarding, email communications, recognition events, and community moderation.
• Service Excellence & Engagement:Respond to phone and general inquiry email communications with clarity and care. Manage the front desk suite by welcoming campus visitors, prospective students, and families in a warm, professional manner, while providing backup support to visitor coordination.
• Executive & Admissions Support:Oversee high-priority correspondence for the Assistant VP for Undergraduate Admissions. Compile, distribute, and track file-reading materials for internal staff and seasonal readers. Provide operational administrative support to the transfer admissions team.
• Office & Operational Administration:Maintain department resource lists, travel calendars, and staff schedules. Coordinate FERPA communications with Shared Services, manage office supplies/equipment, and support overall suite maintenance.
• Event Support:Provide hands-on administrative and operational support during major campus events, such as the Admitted Student Rally.

At Notre Dame, your work is part of something bigger. You'll join a community that values excellence, collaboration, service, and a shared commitment to educating the whole person. As a member of the Enrollment Division, you'll help shape the experiences that introduce future students and families to the University while working alongside colleagues who are passionate about advancing Notre Dame's mission. In return, you'll find meaningful work, opportunities for professional growth, outstanding benefits, and a welcoming campus community dedicated to making a positive impact in the world.

Qualifications

QualificationsMinimum Qualifications

• Experience:4to 6years of administrative, operational, or customer service experience.
• Operational & Organizational Skills:Exceptional time management, detail orientation, and the ability to prioritize tasks independently to meet deadlines.
• Communication & Hospitality:Strong written and verbal communication skills with a proven commitment to delivering outstanding customer service to diverse audiences.
• Technical Proficiency:Proficiency with Google Workspace (especially Google Sheets) or Microsoft Office (Word and Excel). Ability to quickly adapt to specialized software and CRM platforms (e.g., Slate).
• Confidentiality & Integrity:Ability to exercise sound judgment and maintain strict confidentiality when handling student records and executive correspondence.

Preferred Qualifications

• Education: Bachelor’s degree (4 years), or demonstrated mastery of skills through 7+ years of directly related work experience in lieu of a degree.
• Prior administrative experience within higher education, admissions, or visitor relations.
• Familiarity with admissions CRM software (such as Slate).
• Demonstrated experience coordinating event logistics, travel schedules, or volunteer programs.

Additional Information

Application Deadline to Apply: August 19, 2026

Schedule: Full Time | In-Person

Hiring Pay Range: $22/Hour

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.