Temporary | Event Operations Specialist

University of Notre Dame; Notre Dame (IN); On-site; USD 20,664 - 28,929; Part time

Job summary

The University of Notre Dame is seeking an on-site events coordinator to manage logistics for home football game operations, including vendor coordination, onsite setup, branding, and post-event cleanup. You will work with Event Managers to execute run-of-show, monitor guest check-in and RSVP data using Cvent, and address issues on the ground while maintaining safety and policy compliance.

This role requires availability on Saturdays for games and Friday prep, physical endurance, and

Qualifications

• Availability: Must work all home football games Saturdays and Friday afternoon prep sessions.
• Physical: Stand/walk for 8+ hours and lift up to 30 lbs in varying weather.
• Professionalism: High-level interpersonal skills for engaging with leadership and donors.

Responsibilities

• Logistics & Compliance: Manage vendors, process payments, ensure event policies and documentation.
• Onsite Execution: Direct setup, run-of-show, branding, atmosphere, and site cleanliness.
• Guest & Data Management: Oversee attendee check-in and real-time RSVP data using Cvent.
• Problem Solving: Lead on-ground resolution of logistical or technical challenges with safety in mind.

Tools

Cvent

Job description

Job Description

Key Responsibilities

• Logistics & Compliance: Manage vendors (catering, décor, rentals), process payments, and ensure all events meet University outdoor event policies and documentation requirements.
• Onsite Execution: Direct the physical setup, strike, and "run-of-show," maintaining high standards for branding, atmosphere, and site cleanliness.
• Guest & Data Management: Oversee attendee check‑in and manage real‑time RSVP data using Cvent.
• Problem Solving: Act as the autonomous "boots on the ground" lead to resolve logistical or technical challenges and ensure adherence to safety protocols.

Team Collaboration: Partner with Event Managers to coordinate tailgates linked to academic conferences and College programming.

Qualifications & Requirements

• Availability: Must work all home football games Saturdays and Friday afternoon prep sessions.
• Physical: Ability to stand/walk for 8+ hours in various weather conditions and lift up to 30 lbs.
• Professionalism: High‑level interpersonal skills for engaging with executive leadership and donors.

Compensation: $18/hour

This position will be accepting applications until July 24, 2026.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60‑741.5(a) and 41 CFR 60‑300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.