Operations & Facilities Coordinator

Acelero Learning, Inc.; Philadelphia (Philadelphia County); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA with company contributions

401(k) with company match

Disability Insurance

Professional Development Reimburse/tu

EAP

Wellness programs

Pet Insurance

Legal Assistance

Job summary

Acelero Learning, Inc. is seeking an Operations & Facilities Coordinator in Philadelphia to oversee day-to-day facility operations across Head Start sites.

You will supervise facilities staff, perform routine maintenance, and manage work orders to ensure safe and compliant learning environments for children and families. You’ll coordinate vendors, support emergency and safety protocols, and manage fleet operations and procurement.

Qualifications

• High School Diploma, GED, or equivalent required.
• Experience supervising facilities or operations staff across multiple sites.
• Hands-on facilities maintenance skills (plumbing, carpentry, painting, HVAC).
• Experience using databases and a ticketing system.
• Certified Playground Safety Inspector (CPSI) preferred but not required.
• Background checks and physical exam required.
• Local or extended travel up to 10%.
• Valid driver’s license or reliable transportation.

Responsibilities

• Supervise, schedule, and support facilities and maintenance across multiple Head Start sites.
• Perform routine, preventative, and minor repairs (plumbing, carpentry, painting, HVAC).
• Manage work orders, prioritize requests, and track completion.
• Coordinate external vendors and contractors ensuring quality and compliance.
• Lead emergency response and safety protocols across locations in line with regulations.
• Oversee fleet operations, vehicle registrations, inspections, and insurance docs.
• Manage inventory and procurement for janitorial and building supplies, track expenses.
• Partner with Director of Operations to implement procedures and initiatives.

Skills

Multi-site supervision

Hands-on maintenance

Facilities systems

Ticketing system/databases

Vendor coordination

Emergency & safety protocols

Valid driver's license

Leadership / supervision

Education

High School Diploma, GED, or equivalent

Tools

Ticketing system

Job description

## Operations & Facilities CoordinatorApply: PA - Philadelphia - N. 23rd St.: Full time: Posted Today: JR8583Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.The **Operations & Facilities Coordinator** oversees day-to-day facility operations, hands-on maintenance, and safety compliance across multiple Head Start sites. This role combines direct supervisory leadership of site facilities staff with practical maintenance execution to ensure safe, compliant, and fully operational learning environments for children, families, and staff. **Why Acelero?**Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve. Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities. **What You’ll Do:*** **Supervise Multi-Site Operations:** Directly supervise, schedule, and support the facilities and maintenance team across multiple Head Start locations to maintain consistent operational and safety standards.* **Perform Hands-On Maintenance:** Execute routine, preventative, and minor repair tasks including basic plumbing, carpentry, painting, fixture repairs, and HVAC troubleshooting to address facility needs swiftly.* **Manage Work Order Ticketing:** Monitor and prioritize incoming facility requests through the ticketing system, assigning tasks to team members or external vendors and tracking issues through completion.* **Coordinate Vendors and Contractors:** Oversee external contractors for specialized repairs, utility services, janitorial work, and leased building services, ensuring quality execution and contract compliance.* **Lead Emergency and Safety Protocols:** Serve as the primary emergency response coordinator across sites, maintaining disaster plans, coordinating with municipal departments, and ensuring compliance with Head Start safety regulations.* **Manage Fleet Operations:** Oversee the organization's transportation fleet by tracking vehicle registrations, arranging state inspections, coordinating routine maintenance, and ensuring up-to-date insurance documentation.* **Control Inventory and Procurement:** Manage inventory, purchasing, and supply distribution for janitorial, building, and operational supplies while maintaining accurate expense reporting and corporate card control.* **Execute Operational Initiatives:** Partner with the Director of Operations to establish operational procedures, review utility/lease agreements, and support organization-wide strategic projects. **What You’ll Bring:** 1. A High School Diploma, GED, or equivalent required.2. Proven supervisory experience leading facilities or operational staff across multiple sites.3. Practical experience performing basic hands-on facilities maintenance and repairs.4 Experience using databases required; use of a ticketing portal or scheduling software preferred.5. Certified Playground Safety Inspector (CPSI) preferred but not required.6. Physical exam and background checks are required for this position.7. Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.8. Must have a valid driver’s license and/or reliable transportation. **How Much:** This position pays $66,327 annually. **Why You’ll Love Working with Us:*** A meaningful mission that drives real change in the lives of children and families* A collaborative, inclusive team that values your growth and well-being* Robust benefits that support your total wellbeing, including: + Medical, Dental, and Vision Insurance with multiple plan options to fit your needs + Health Savings Account (HSA) with company contributions up to $800 annually + Flexible Spending Accounts (FSA) for health and dependent care expenses + 401(k) Retirement Plan with up to 4% company match and immediate vesting + Company-paid Short-Term and Long-Term Disability and Basic Life Insurance + Up to $500 per year in Professional Development Reimbursements + Employee Assistance Program (EAP) with counseling and mental wellness support + Wellness Programs, including virtual fitness, nutrition, and mindfulness classes + Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks If you’re ready to take on a challenge that matters and lead growth in a company where purpose and values drive every decision, apply now to join our team. Together, we’ll help every child reach their fullest potential!