Operations & Facilities Coordinator

Acelero Learning Camden Philadelphia; Philadelphia (Philadelphia County); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with company match

Professional development reimburseents

Job summary

Acelero Learning Camden Philadelphia is seeking an Operations & Facilities Coordinator to oversee day-to-day facility operations, supervise the facilities team across Head Start sites, and ensure safe, compliant learning environments for children, families, and staff.

You’ll perform hands-on maintenance, manage work orders, coordinate vendors, and lead emergency and safety protocols with a focus on efficiency and safety standards. Local travel up to 10% is required.

Qualifications

• High School Diploma, GED, or equivalent required.
• Proven supervisory experience leading facilities or operational staff across multiple sites.
• Hands-on facilities maintenance experience (basic plumbing, carpentry, painting, HVAC).
• Experience using databases; ticketing portal or scheduling software preferred.
• CPSI certification preferred but not required.
• Travel up to 10% for work-related meetings and functions.
• Valid driver’s license and/or reliable transportation.

Responsibilities

• Supervise the facilities and maintenance team across multiple Head Start locations to maintain safety and operational standards.
• Perform routine, preventative, and minor repairs (plumbing, carpentry, painting, HVAC) as needed.
• Monitor and prioritize work orders, assign tasks, and track through completion.
• Coordinate external vendors/contractors for repairs and services with quality and compliance.
• Lead emergency and safety protocols across sites and coordinate with local authorities as needed.
• Oversee fleet operations, registrations, inspections, and insurance documents.
• Manage inventory, procurement, and expense reporting for janitorial and building supplies.
• Partner with Director of Operations to implement procedures and strategic initiatives.

Skills

Supervisory leadership across sites

Facilities maintenance

Ticketing system usage

Vendor coordination

Safety compliance

Emergency response coordination

Fleet management

Education

High School Diploma or GED

Tools

Ticketing software

Databases

Job description

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.The Operations & Facilities Coordinator oversees day-to-day facility operations, hands-on maintenance, and safety compliance across multiple Head Start sites. This role combines direct supervisory leadership of site facilities staff with practical maintenance execution to ensure safe, compliant, and fully operational learning environments for children, families, and staff.Why Acelero?Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.What You’ll Do:Supervise Multi-Site Operations: Directly supervise, schedule, and support the facilities and maintenance team across multiple Head Start locations to maintain consistent operational and safety standards.Perform Hands-On Maintenance: Execute routine, preventative, and minor repair tasks including basic plumbing, carpentry, painting, fixture repairs, and HVAC troubleshooting to address facility needs swiftly.Manage Work Order Ticketing: Monitor and prioritize incoming facility requests through the ticketing system, assigning tasks to team members or external vendors and tracking issues through completion.Coordinate Vendors and Contractors: Oversee external contractors for specialized repairs, utility services, janitorial work, and leased building services, ensuring quality execution and contract compliance.Lead Emergency and Safety Protocols: Serve as the primary emergency response coordinator across sites, maintaining disaster plans, coordinating with municipal departments, and ensuring compliance with Head Start safety regulations.Manage Fleet Operations: Oversee the organization's transportation fleet by tracking vehicle registrations, arranging state inspections, coordinating routine maintenance, and ensuring up-to-date insurance documentation.Control Inventory and Procurement: Manage inventory, purchasing, and supply distribution for janitorial, building, and operational supplies while maintaining accurate expense reporting and corporate card control.Execute Operational Initiatives: Partner with the Director of Operations to establish operational procedures, review utility/lease agreements, and support organization-wide strategic projects.What You’ll Bring:1. A High School Diploma, GED, or equivalent required.2. Proven supervisory experience leading facilities or operational staff across multiple sites.3. Practical experience performing basic hands-on facilities maintenance and repairs.4 Experience using databases required; use of a ticketing portal or scheduling software preferred.5. Certified Playground Safety Inspector (CPSI) preferred but not required.6. Physical exam and background checks are required for this position.7. Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.8. Must have a valid driver’s license and/or reliable transportation.How Much: This position pays $66,327 annually.Why You’ll Love Working with Us:A meaningful mission that drives real change in the lives of children and familiesA collaborative, inclusive team that values your growth and well-beingRobust benefits that support your total wellbeing, including:Medical, Dental, and Vision Insurance with multiple plan options to fit your needsHealth Savings Account (HSA) with company contributions up to $800 annuallyFlexible Spending Accounts (FSA) for health and dependent care expenses401(k) Retirement Plan with up to 4% company match and immediate vestingCompany-paid Short-Term and Long-Term Disability and Basic Life InsuranceUp to $500 per year in Professional Development ReimbursementsEmployee Assistance Program (EAP) with counseling and mental wellness supportWellness Programs, including virtual fitness, nutrition, and mindfulness classesPet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount PerksIf you’re ready to take on a challenge that matters and lead growth in a company where purpose and values drive every decision, apply now to join our team. Together, we’ll help every child reach their fullest potential!Why Acelero Learning or Shine Early Learning?- Ability to make an impact in the lives of the children, families, and partners we serve- Career growth and professional development opportunities- Supportive working environment- Average of 5 weeks of paid time off during 1st year of employment- Comprehensive benefits, including 401K matching and 100% vesting programWe are an equal opportunity employer, committed to creating a diverse and healthy work place.