Operations & Events Coordinator

South Dakota Board of Regents; Sioux Falls, Northern (SD, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

The Prairie Family Business Association (PFBA) at the Beacom School of Business, University of South Dakota, seeks a detail‑oriented admin specialist to support membership, invoicing, contracts, and event logistics.

Ideal candidate will have strong customer service skills, proficiency in Banner, WordPress, and HubSpot, and the ability to manage multiple priorities in a university setting. 40 hours per week with some evenings or weekends may be required.

Qualifications

• Bachelor’s degree preferred in business, communications, or a related field.
• Experience in customer service, communications, or office management is preferred.
• Proficient with Microsoft Office applications and administrative processes.

Responsibilities

• Provide excellent customer service to PFBA members, sponsors, advisors, program participants, and partners.
• Manage membership, sponsorship, and program invoicing, collections, and payment processing.
• Complete financial transactions and maintain accurate records in Banner Finance.
• Administer vendor contracts, purchasing processes, reimbursements, and vendor payments.
• Maintain accurate member, sponsor, and participant information in HubSpot CRM.
• Coordinate program and event registrations and assist participants with registration, payment, travel, and logistical questions.
• Provide executive assistant support to the Executive Director, including scheduling, meeting preparation, travel coordination, and follow‑up.
• Provide administrative support to the PFBA team.
• Coordinate day‑to‑day office operations and maintain organized records.

Skills

Customer service

Attention to detail

Microsoft Office

Data entry

Independent work

Event coordination

Education

Bachelor’s degree preferred

Tools

Banner Finance

HubSpot CRM

WordPress

Job description

The Prairie Family Business Association (PFBA) at the Beacom School of Business, University of South Dakota, seeks a detail‑oriented admin specialist to support membership, invoicing, contracts, and event logistics.

Ideal candidate will have strong customer service skills, proficiency in Banner, WordPress, and HubSpot, and the ability to manage multiple priorities in a university setting. 40 hours per week with some evenings or weekends may be required.