Operations & Documentation Compliance Coordinator

Ravago Manufacturing Americas; Orlando (FL); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Ravago Americas is seeking an detail-oriented Documentation Specialist to support Purchasing and Customer Service. You will ensure Ravago's document database is accurate, compliant and efficiently managed, including COA/COO/FTA handling and vendor communications.

In this hybrid role, you will collaborate across teams, generate reports, build dashboards from Ravago tools, and back up purchasing colleagues as needed. Strong Excel/Word skills and English proficiency are required.

Qualifications

• Proven communication and interpersonal skills; able to collaborate across teams.
• Detail oriented with ability to prioritize and manage time.
• Proficiency in MS Excel, Word and PDF tools (Adobe/Nitro).
• Experience using SharePoint and Kira to manage documents.

Responsibilities

• Collect COA/ COO/FTA from vendors and archive for reference.
• Create Ravago documentation per vendor specifications.
• Coordinate with vendors to ensure compliant docs within timelines.
• Process customer certification requests and related documents in a timely manner.
• Extract data, generate reports and dashboards for leadership.

Skills

Communication skills

Detail oriented

MS Excel

SharePoint

Kira

Time management

Education

High School Diploma or Equivalent

Tools

Adobe/Nitro

MS Word

SharePoint

Job description

Ravago Americas is seeking an detail-oriented Documentation Specialist to support Purchasing and Customer Service. You will ensure Ravago's document database is accurate, compliant and efficiently managed, including COA/COO/FTA handling and vendor communications.

In this hybrid role, you will collaborate across teams, generate reports, build dashboards from Ravago tools, and back up purchasing colleagues as needed. Strong Excel/Word skills and English proficiency are required.