Purchasing Support Coordinator - ENTEC

Ravago Manufacturing Americas; Orlando (FL); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Ravago Manufacturing Americas in Orlando, FL is seeking a Purchasing Support Specialist to manage the organization's Document Management System (DMS) and support procurement activities.

The role focuses on data accuracy, documentation collection (COA/COO/FTA), reporting, and cross-team collaboration. It offers a hybrid in-office/remote work arrangement and requires English proficiency and a bachelor’s degree or equivalent, with 0–2 years of related experience.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 0–2 years in purchasing, supply chain, or related field desired.
• Valid driver’s license required.
• Proficiency in English is required.

Responsibilities

• Collect COA and COO/FTA from vendors and archive for reference.
• Create unique documentation based on vendor information.
• Process and track customer requests for certifications and other documents.
• Review DMS reports and request missing documentation from vendors.
• Verify backup documentation and ensure data integrity in DMS.
• Support development of Ravago’s DMS and suggest improvements.
• Participate in daily management meetings and track KPIs.
• Back up other purchasing support team members as needed.

Skills

MS Excel

SharePoint

Outlook

Communication

English proficiency

Vendor coordination

Document management

Data accuracy

Education

Bachelor’s degree in Business or related field

Tools

MS Word

Adobe/Nitro

DMS

Job description

Purpose

The purpose of this role is to provide various levels of support, utilizing Ravago’s proprietary Document Management System (DMS), to ensure the successful and efficient activities of the Purchasing and Procurement needs of the organization. This position is responsible for ensuring all aspects of the DMS are accurate and efficient.

Areas Of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below

• Administrative
• Responsible for collecting Certificate of Analysis (COA) and Certificate of Origin (COO)/Free Trade Agreements (FTA) from vendors via electronic file and ensuring these documents are organized and archived for future reference and distribution
• Responsible for the creation of unique documentation based on information as provided by the vendors
• Review and processes the receipt, qualification and fulfillment of customer requests for certifications and other necessary documents in an accurate and timely manner
• Review DMS reports and proactively request missing documentation from appropriate vendors
• Verify Backup Documentation is received per requests and ensuring applicable Backup Documentation is deemed necessary in order to fulfill requests
• Participate in supporting the continued development of Ravago’s DMS and present opportunities for improvement when applicable
• Actively participates in daily management meetings to measure and take actions on metrics/KPI’s
• Transactional/Data Integrity
• Track data in spreadsheets and produce reports with analysis on a quarterly basis or as requested by leadership
• Process daily open Jobbing reports to ensure completion dates are confirmed by warehouses and ensuring the appropriate member of the Customer Service team updates the sales order dates accordingly
• Responsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers
• Back Up Support
• May serve as a back-up to other purchasing support team members at the same or above level as needed
• All other duties as assigned

Supervisory Responsibilities

• Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

• Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other teams
• Ability to quickly learn, detailed oriented with an ability to prioritize
• Proficiency in MS Excel, Word and Adobe/Nitro file creation and management
• Manage and organize time, information and resources effectively using SharePoint and Outlook to meet deadlines and respond to requests on a timely basis

Minimum Qualifications / Education / Experience / Certifications

• Education:
  • Bachelor’s degree in Business, Supply Chain or related field preferred. Equivalent experience considered in lieu of degree
• Experience:
  • 0-2 years of previous experience in a similar role preferred
  • Experience with Purchasing, Supply Chain or a related field is highly desired
• Licenses / Certifications:
  • Valid driver’s license – required
• Language:
  • Proficiency in English required

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

• Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
• This position is a hybrid in-office and work-from-home role
• May be required to travel to office locations in the USA as well as other countries based on the businesses involved in e-commerce sales

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

• While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
• Push, pull, and lift to 40lbs on a weekly basis.
• While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
• Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Acknowledgement

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.

Notice To Applicants

Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.