Operations/ Document Management Specialist

Parsons Corporation; Maryland; On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid time off

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking an Operations/Document Management Specialist to join our Federal Solutions team. In this role you will support PMO activities, administer enterprise document management systems, ensure document version control, and maintain centralized libraries for complex programs.

You will collaborate with cross-functional teams, assist with onboarding, staffing, and security paperwork, and perform data quality checks to keep program information accurate and accessible for stakeholders.

Qualifications

• Bachelor's degree or equivalent with 2+ years of related professional experience.
• U.S. Citizenship required.
• Proficiency in MS Office.
• Ability to obtain TS/SCI clearance with polygraph.

Responsibilities

• Administer enterprise document management systems and related procedures.
• Maintain program tracking tools, SharePoint sites, document repositories, systems of record, and centralized PMO libraries.
• Plan and manage program-related projects, coordinate with cross-functional teams, and report on project status.
• Act as a resource to managers and employees in the program.
• Perform data-quality checks and maintain accuracy of program information.
• Support program planning incl. onboarding, schedules, milestones, deliverables, dependencies, resources.
• Track and report program status using appropriate tools to identify delays, risks, and issues.
• Coordinate cross-functional milestone, dependency, and interdependency tracking across projects.

Skills

U.S. Citizenship

MS Office Proficiency

Clearable to TS/SCI w/polygraph

Education

Bachelor's Degree related to function

Bachelor's Degree in a relevant field of study

Tools

SharePoint

Power BI

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is looking for a talented Operations/ Document Management Specialist to join our team! In this role you will get to join our Program Management Team supporting key PMO activities.

What You'll Be Doing:

• Administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents
• Assist PMO with maintaining program tracking tools, SharePoint sites, document repositories, systems of record, and centralized PMO libraries, ensuring organization, accessibility, version control, and proper archiving.
• Plans and manages program-related projects; coordinates with cross-functional teams to achieve project objectives, and report on project status
• Acts as a resource to managers and employees in the program.
• Performs other responsibilities associated with this position as may be appropriate.
• Conduct data-quality checks and implement corrective actions to maintain the accuracy and integrity of program information.
• Support program and project planning, including onboarding, schedules, milestones, deliverables, dependencies, resources, and performance measures.
• Track and report program and project status using appropriate tools and methodologies, ensuring early identification of delays, risks, and issues.
• Coordinate cross-functional milestone, dependency, and interdependency tracking across projects and functional areas.
• Assist PMO withprogram staffing: opening job requisitions in Parsons’ systems, vetting resumes, scheduling interviews, facilitating timely interview feedback, onboarding new hires.
• Support outreach to subcontractor partners as required to coordinate onboarding
• Assist security team with facilitating paperwork.

What Required Skills You'll Bring:

• Bachelor's Degree related to function or equivalent experience that meets guidelines established for job. Additional years of experience can be considered in lieu of degree. - 2+ years of related professional experience
• U.S. Citizenship
• MS Office Proficiency
• Clearable to TS/SCI w/polygraph security clearance

What Desired Skills You'll Bring:

• Bachelor's Degree in a relevant field of study and 2+ years of related professional experience
• Ability to communicate with technical team members, managers, and customers
• Strong written communication skills
• Power BI

Security Clearance Requirement:

None

This position is part of our Federal Solutions team.The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: $74,800.00 - $130,900.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

• medical
• dental
• vision
• paid time off
• 401(k)
• life insurance
• flexible work schedules
• holidays

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—