Operations Coordinator

Michigan Technological University; Atlantic Mine (MI); On-site; USD 52,000 - 64,000; Full time

Job summary

Michigan Technological University in Houghton, MI seeks an Operations Coordinator to support the Associate Provost for Undergraduate Education and allied units. The role focuses on efficient administration, workflow oversight, and continuous improvement of office operations.

You will coordinate budgets, travel, and personnel processes while collaborating with faculty and staff to ensure timely, accurate information and compliant reporting across APUE programs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least 2 years of Administrative Office Management experience.
• Strong written and interpersonal communication abilities.
• Experience with financial reports using software systems.

Responsibilities

• Serve as the executive assistant to the APUE/Dean, including managing the Associate Provost’s schedule, travel arrangements, and meeting prep.
• Manage daily operations of the APUE offices, performing complex confidential administrative tasks.
• Communicate effectively with faculty, staff, and students to optimize department operations and meet deadlines.
• Coordinate staff appointments, adjunct faculty appointments, and yearly reviews.
• Prepare and submit financial paperwork, including budget transfers and payroll reallocations, with the budget/financial manager.
• Assist with dashboards and annual reporting for enrollment, sponsorship, and project metrics.

Skills

Administrative Office Mgmt

Communication

Diversity & Collaboration

Project Management

Safety Knowledge

Education

Bachelor’s degree

Tools

BANNER

WebFocus

ASPIRE

Concur

Job description

Ensured Consideration Date: August 31, 2026

Michigan Technological University is an R1 technological researchuniversity founded in 1885 in Houghton. Our rural campus issituated just miles from Lake Superior in Michigan's scenic UpperPeninsula and is home to nearly 7,500 students from more than 60countries around the world. Consistently ranked among the bestuniversities in the country for return on investment, Michigan’sflagship technological university offers more than 185 undergraduate and graduate degree programs. Researchfocus areas include defense, health, energy, automotive,environment, and aerospace.

The area’s waters, forests, and snowfall support year-roundrecreation, including skiing, snowboarding, hiking, biking, andpaddling. The University is an integral part of the region,supported by a friendly and welcoming community that takes pride inbeing a true college town. We embrace our size, climate, sense ofadventure, and originality.

Summary

Michigan Technological University's, Associate Provost for Undergraduate Education (APUE) office seeks a highly motivated andqualified individual to serve as Operations Coordinator for theAPUE and associated units, including the Essential Educationprogram, Office of Assessment for Curricular Effectiveness, PavlisHonors College (PHC), and Study Away and Abroad Experiences. Theprimary focus will be on managing administrative, and businessoperations efficiently and effectively and administrativelysupporting the APUE. The Operations Coordinator oversees the APUE office and provides personnel and workflow management oversight.

Responsibilities and Essential Duties

Administrative Responsibilities

• 1. Serve as the executive assistant to the APUE/Dean of the PHC,including managing the Associate Provost’s short and long-termschedule, travel arrangements, preparation for meetings, and otherneeds.
• 2. Manage daily operations of the APUE offices, performing a widerange of complex and confidential administrative tasksefficiently.
• 3. Communicate effectively with faculty, staff, and students tooptimize department and office operations, ensuring deadlines aremet and tasks are completed.
• 4. Manage and create workflows for staff searches,appointments/reappointments, adjunct facultyappointments/reappointments, and student hires.
• 5. Prepare and submit financial paperwork, including university andTech Fund check requests, budget transfers, budget modifications,deposits, payroll reallocations, student travel, and expenditurereallocations, working with the budget or financial manager asneeded.
• 6. Utilize financial systems (BANNER, WebFocus, Perceptive Content,and ASPIRE) to track, access, or report department financial andadministrative data, in coordination with the budget or financialmanager.
• 7. Analyze, monitor, and communicate policies and procedures.
• 8. Assist in the planning and organization of APUE functions, suchas advisory board meetings, retreats, receptions, and otherevents.
• 9. Coordinate curriculum changes for the annual binderprocess.
• 10. Coordinate course scheduling, grading deadlines, and instructorverification processes for fall, spring, and summersemesters.
• 11. Manage and create a workflow for staff appointments, adjunctfaculty appointments, and yearly reviews.
• 12. Commit to learning about continuous improvement strategies andapplying them to everyday work. Actively engage in universitycontinuous improvement initiatives.
• 13. Apply safety-related knowledge, skills, and practices toeveryday work.

Event Coordination

• 14. Lead event logistics, including catering, budgeting, roomreservations, equipment, supplies, and event-day support for allarea functions, retreats, receptions, meetings, and socialgatherings.
• 15. Collaborate with various university departments in planning andexecuting large-scale events such as open houses, showcases,sponsor visits, and other APUE events.
• 16. Coordinate student organization meetings, advisory boardsessions, and program information sessions.
• 17. Other duties as assigned.

Data, Assessment & Reporting

• 18. With department leadership, identify and prepare routine and adhoc reports that support the operation and reporting needs of theAPUE units, such as recruitment and retention, strategic planning,and assessment/accreditation. Assist with creating, organizing, andupdating student files, listservs, and student coding inBanweb.
• 19. Design and maintain spreadsheets and databases for programming,assessment, and accreditation data in coordination with theassessment manager.
• 20. Ensure accuracy, integrity, and consistency of data acrosssystems.
• 21. Develop and maintain organized storage systems for area reportsand supporting documentation.
• 22. Assist with dashboards and annualreporting, including enrollment, sponsorship, project, and otherprogram metrics.
• 23. Assist faculty and staff with the utilization of assessmenttools and resources.

Required Education, Certifications, Licensures

• Bachelor’s degree or equivalent combination of education andexperience from which comparable knowledge and abilities have beenacquired.

Required Experience

• Administrative Office Management: At least 2 years of experienceefficiently managing or running an administrative office.
• Strong Communication Skills: Exceptional written andinterpersonal­or​oral​ communication abilities.
• Demonstrated ability to work effectively with individuals from diverse backgrounds.
• Proficiency with Software Systems: Experience using varioussoftware systems to generate financial reports.
• Task and Project Management: Proven ability to prioritize,organize, and coordinate multiple tasks, projects, andactivities.

Desirable Education and/or Experience

• Experience in Budget and Finance: At least 1 year of experienceworking with budgets and financial data.
• Proficiency with Reporting Tools: Familiarity with tools such asBANNER, WebFocus, Concur, and ASPIRE.
• Academic or Large Organization Experience: 5 years of experienceworking in an academic environment or other organization withgreater than 75 employees.
• Gift Transmittals and Grant Proposals: Experience processing gifttransmittals and grant proposals.
• Event Planning and Execution: Experience in creating, planning,and executing events.
• Advanced Software Proficiency: Experience using advanced featuresof Microsoft Office applications and Google Suite.
• Supervisory Experience: Experience in supervising other teammembers.

Required Knowledge, Skills, and/or Abilities

• Interpersonal Skills: Exceptional interpersonal and customerservice abilities.
• Communication Skills: Outstanding oral and written communicationskills.
• Organizational and Management Skills: Proven organizational,project management, time management, and problem-solvingskills.
• Attention to Detail: Demonstrated ability to work accurately withstrong attention to detail.
• Independence and Initiative: Ability to work independently, takeinitiative, and solve problems proactively.
• Cultural Competence: Effective communication across culturalboundaries and the ability to work harmoniously with diverse groupsof faculty, staff, and students.
• Self-Motivation and Proactivity: Highly self-motivated, proactivein meeting deadlines, and meticulous in ensuring accuracy.
• Project Management: Proven ability to take initiative in managingprojects and developing and implementing timelines. Sound judgmentin handling confidential information.
• Safety Knowledge: Application of safety-related knowledge,skills, and practices to everyday work.

Desirable Knowledge, Skills, and/or Abilities

• Familiarity with Institutional Policies: Knowledge of MichiganTech policies, procedures, and personnel.
• Demonstrated success in, or potential future contributions to,working with persons from diverse backgrounds, creating a sense ofbelonging, and fostering a fair, objective, welcoming place to workfor persons with a wide variety of personal characteristics andviewpoints.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics describedhere are representative of those an employee encounters whileperforming the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilitiesto perform the essential functions. The noise level in the workenvironment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training

• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check

Offers of employment are contingent upon and not consideredfinalized until the required background check has been performedand the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

The minimum salary for this position is $58,000 . Thefinal salarywill depend on experience and qualifications.

Title of Position Supervisor

Associate Provost for Undergraduate Education

Posting Type

Internal and External

Dependent on Funding

No

Additional Information

Full ensured consideration will be given to applicants who apply on or before August 31,2026

To perform this job successfully, an individual must be able toperform each essential duty satisfactorily. The requirements listedare representative of the knowledge, skill, and/or abilityrequired. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essentialfunctions.

If you require any auxiliary aids, services, or accommodationsduring Michigan Tech’s hiring process please notify the HumanResources office at 906-487-2280 or [e-mail].

Other Conditions of Employment: Please note that successful applicants are responsible for ensuringtheir eligibility to work in the United States (i.e. a citizen ornational of the United States, a lawful permanent resident, a foreign national authorized to work in the United United States without the need of an employer sponsorship) on or before the effectivedate of your appointment, and maintain eligibility withoutsponsorship throughout your appointment.

Michigan Technological University is an Equal OpportunityEducational Institution/Equal Opportunity Employer that providesequal opportunity for all, including protected veterans andindividuals with disabilities.

The AnnualSecurity and Fire Safety Report contains current campus safetyand disciplinary policies, crime statistics for the previous 3calendar years, and on-campus student housing fire safety policiesand fire statistics for the previous 3 calendar years. MichiganTech will provide a paper copy upon request; please contact theMichigan Tech Public Safety.

In compliance with the federal Drug-Free Schools andCommunities Act (DFSCA) and its implementing regulations (34 CFRPart 86), Michigan Tech is committed to maintaining a drugfreecampus environment and actively promoting the health and safety ofits community. Find our notice that outlines the University's policies, legalsanctions, health risks, and available support resources related tothe unlawful possession, use, or distribution of illicit drugs andalcohol.

Required Education, Certifications, Licensures* (minimumrequirements)

Advertised: 18 Aug 2026 Eastern Daylight Time

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