Operations Coordinator (South Bend, IN)

The Mom Project; South Bend (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Job summary

The Mom Project is seeking an Operations Coordinator on a contract basis in South Bend, Indiana. The role focuses on daily fulfillment, shipping, inventory management, and administrative operations at the headquarters, with on-site duties and a standard Monday–Friday schedule.

The ideal candidate has 2+ years in operations, shipping, or related fields, strong organizational skills, and experience with ERP systems and inventory tracking.

Qualifications

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and other business applications.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS representatives and other shipping partners to ensure all scheduled pickups are completed on time.
• Maintain accurate inventory counts for product samples, marketing materials, packaging supplies, IT equipment, and other company assets.
• Monitor packaging and shipping supply levels and proactively reorder materials to prevent operational disruptions.
• Enter, track, and maintain shipment information within the ERP system.
• Monitor orders and shipments through customer portals and internal systems to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and communicate equipment, supply, or replacement needs to appropriate stakeholders.
• Investigate and resolve shipping, inventory fulfillment, and administrative issues as they arise.
• Maintain operational reports, trackers, and records with a high degree of accuracy.
• Support the Operations team with special projects, process improvements, and additional day-to-day responsibilities as needed.
• Demonstrate strong professionalism, reliability, and accountability in all aspects of the role.

Skills

Operations experience

Shipping/logistics

Inventory management

Administrative skills

Time management

Communication skills

Data tracking

Tools

ERP systems

Shipment tracking platforms

Microsoft Excel

Microsoft Outlook

Job description

• Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

• Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

Our Customer is a leading value-added distributor in North America providing expertise, solutions and products from infrastructure, plumbing and appliances to HVAC, fire, fabrication and more. They exist to make their customers’ complex projects simple, successful and sustainable. With over 1 million customers, they have a very distinctive culture anchored in customer service. “We are a relationship business. Together we help build more than homes and office buildings. We help build relationships, trust, confidence and community.”

We are seeking an Operations Coordinator on a contract basis to support their business needs. This role is located in South Bend, Indiana. This is an on-site position with a Monday - Friday, 8 am - 5 pm (1 hour unpaid lunch) schedule.

This role supports the day-to-day fulfillment, shipping, inventory management, and administrative operations at our headquarters office. The ideal candidate will be highly organized, dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position plays a critical role in ensuring timely shipment processing, inventory accuracy, and overall operational efficiency.and administrative operations at our customer's HQ office.

Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS representatives and other shipping partners to ensure all scheduled pickups are completed on time.
• Maintain accurate inventory counts for product samples, marketing materials, packaging supplies, IT equipment, and other company assets.
• Monitor packaging and shipping supply levels and proactively reorder materials to prevent operational disruptions.
• Enter, track, and maintain shipment information within the ERP system.
• Monitor orders and shipments through customer portals and internal systems to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and communicate equipment, supply, or replacement needs to appropriate stakeholders.
• Investigate and resolve shipping, inventory fulfillment, and administrative issues as they arise.
• Maintain operational reports, trackers, and records with a high degree of accuracy.
• Support the Operations team with special projects, process improvements, and additional day-to-day responsibilities as needed.
• Demonstrate strong professionalism, reliability, and accountability in all aspects of the role.

Qualifications

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and other business applications.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Demonstrated history of reliability, punctuality, and professional workplace conduct.

Preferred Experience

• Experience working with ERP systems and shipment tracking platforms.
• Previous inventory control or warehouse support experience.
• Experience coordinating with third-party shipping and logistics providers.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.