Operations Coordinator: Scheduling & Communications Pro

Perma-Culture, Inc.; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Perma-Culture, Inc. in Dade City, FL is seeking an Operations Coordinator to act as the communication hub. You will ensure timely customer communication, keep field schedules organized, and support leadership with administrative tasks.

Ideal candidates are highly organized, proactive, detail-oriented, and able to manage multiple priorities while coordinating cross-functional teams. Join a growing landscape and irrigation firm focused on large-scale projects.

Qualifications

• 3 years of office, operations, construction, or project coordination experience.
• Strong customer service background.
• Experience with scheduling or project management software preferred.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Answer incoming customer phone calls and emails.
• Serve as the primary point of contact for customer communication.
• Route requests to the appropriate department and follow up until resolved.
• Maintain and distribute the daily production schedule.
• Coordinate schedules for field supervisors, inspections, meetings, and customer visits.
• Maintain action lists for field superintendents and leadership.
• Dispatch drivers with daily pickup and delivery information.
• Track open tasks and follow up to ensure completion.
• Coordinate communication between Operations, Sales, Purchasing, Accounting, and Field personnel.
• Assist leadership with administrative and operational support.
• Maintain organized electronic project files and documentation.
• Help identify communication gaps and improve office efficiency.

Skills

Organized

Multitasking

Professional communication

Teamwork

Detail-oriented

Proactive

Tech-savvy

Education

3 years of office/operations experience

Tools

Microsoft Office

Google Workspace

Job description

Perma-Culture, Inc. in Dade City, FL is seeking an Operations Coordinator to act as the communication hub. You will ensure timely customer communication, keep field schedules organized, and support leadership with administrative tasks.

Ideal candidates are highly organized, proactive, detail-oriented, and able to manage multiple priorities while coordinating cross-functional teams. Join a growing landscape and irrigation firm focused on large-scale projects.