Operations Coordinator, Program Management Office (PMO)

University of Colorado; Boulder (CO); Hybrid; USD 30,000 - 35,000; Part time

Benefits offered by this job

Tuition assistance for you and depend­

ECO Pass for local transit

Medical, dental and retirement plans

Job summary

University of Colorado Boulder seeks an organized Operations Coordinator to support the PMO in Research & Innovation. This 50% time, hybrid role coordinates workflows, business systems, and reporting to enable PMO services across the university.

The position partners with the PMO Director to scale operations, improve processes, and maintain dashboards and data integrity. Excellent organizational skills and proactive collaboration are essential.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• Experience supporting office operations, business operations, project coordination, administrative functions.
• Strong organization, follow-through, data quality, and customer service skills.

Responsibilities

• Coordinate day-to-day PMO workflows and office priorities.
• Track tasks, timelines, and follow-up to support PMO priorities.
• Create and maintain PMO SOPs and records for reporting.
• Coordinate PMO project, program, and service intake processes.
• Support dashboards, reporting tools, and data summaries for leadership.
• Maintain PMO data quality across systems and resources.
• Coordinate PMO team meetings, materials, notes, and actions.
• Assist onboarding, recruitment logistics, and PMO staff support.
• Identify and implement practical operational solutions to enable PMO staff.

Skills

Bachelor's degree or equivalent

Strong organization

Data quality

Project coordination

Education

Bachelor's degree

Tools

PMO dashboards

SharePoint

Microsoft Office

Job description

Operations Coordinator, Program Management Office (PMO)

Requisition Number: 74125

Location: Boulder Colorado

Employment Type: University Staff

Schedule: Part Time

Posting Close Date: 20-Aug-2026

Date Posted:

Job Summary

CU Boulder is seeking an organized, diligent, service focused, and research focused Operations Coordinator to support the daily operations and functional effectiveness of the Program Management Office (PMO) in Research & Innovation. This 50% time position is an office enablement role that coordinates workflows, operational processes, business systems, administrative functions, and reporting activities that help the PMO deliver project and program management services across the university.

This position serves as a foundational office enablement role within a growing, research-focused PMO. The role supports the operational infrastructure, intake workflows, business systems, reporting practices, and team coordination needed to scale PMO services across the university.

This is an excellent opportunity for an organized professional who enjoys building systems, improving processes, and helping a growing office operate optimally. Working closely with the PMO Director, the PMO Coordinator supports operational priorities, resource planning, reporting, team coordination, and the development of efficient and scalable PMO practices. Responsibilities may expand based on office priorities, organizational needs, and the successful candidate's experience. This position reports to the Director of the Program Management Office.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The PMO partners with CU Boulder faculty and staff to provide strategic guidance, project management resources, talent development, and outreach for research programs and sponsored projects. We are committed to inclusive excellence and welcome candidates whose knowledge, skills, and abilities help us build an inclusive community.

What Your Key Responsibilities Will Be

Operations Coordination

• Coordinate day-to-day PMO workflows, office priorities, operational requests, and office-level initiatives.
• Track operational tasks, action items, timelines, and follow-up activities to support timely completion of PMO priorities.
• Create, maintain, and support continuous improvement of PMO operational SOPs, internal processes, and office practices.
• Maintain accurate operational records, shared files, contacts, and tracking information that support PMO management and reporting.

PMO Business Systems, Intake & Reporting

• Coordinate PMO project, program, and service intake processes, including monitoring the shared inbox and routing new requests through established workflows.
• Collect, organize, and maintain operational data to support workload planning, effort distribution, resource forecasting, portfolio understanding, and management decision-making.
• Support the development, maintenance, and improvement of PMO dashboards, operational metrics, and reporting tools.
• Prepare operational data summaries, dashboard updates, and reporting materials for review by the PMO Director.
• Support data quality and integrity across PMO systems, tracking tools, and shared resources.

Office Operations & Team Enablement

• Coordinate PMO team meetings, agendas, meeting materials, notes, decisions, and action items.
• Coordinate technology requests, equipment needs, and operational support with campus partners.
• Assist with onboarding, offboarding, recruitment logistics, and operational support for PMO staff.
• Coordinate operational activities and requests with other campus service partners.
• Identify, coordinate, and implement practical operational solutions, logistics, and office support that enable PMO staff to work effectively.

PMO Technology & Knowledge Management

• Maintain PMO SharePoint sites, operational resource libraries, shared documentation, and collaboration workspaces.
• Organize templates, guidance documents, standard operating procedures, operational reference materials, and version-controlled resources.
• Support administration, accessibility, and consistency of PMO tools, shared systems, and knowledge management practices.

Secondary Responsibilities, As Capacity Allows

• Draft internal communications, newsletters, office announcements, and related PMO updates.
• Assist with development of templates, guidance documents, operational resources, and continuous improvement materials.
• Support PMO-hosted workshops, events, outreach activities, and additional operational needs as office priorities and capacity allow.

What You Should Know

• This 50% time position offers a hybrid work modality. This role supports PMO operations and may require occasional flexibility to support office priorities, meetings, workshops, operational timelines, or other time-sensitive PMO activities.
• This position is funded through June 30, 2027 with the possibility of extending the appointment dependent on funding.
• This position is benefits-eligible (https://apptrkr.com/get_redirect.php?id=9755288&targetURL=https://www.colorado.edu/jobs/benefits) including medical, dental, and vision plans, and paid leave.

What We Can Offer

The annual hiring range for this 50% time position is $30,000-$35,000.

Benefits

At the University of Colorado Boulder (https://apptrkr.com/get_redirect.php?id=9755288&targetURL=https://www.colorado.edu/), we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://apptrkr.com/get_redirect.php?id=9755288&targetURL=https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://apptrkr.com/get_redirect.php?id=9755288&targetURL=https://advantage.cu.edu/campus/cu-boulder) program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelor's degree from an accredited institution or equivalent combination of education and professional experience.
• Experience supporting office operations, business operations, project coordination, administrative functions, or related work .
• An equivalent combination of relevant education and/or experience may substitute.

What You Will Need

• Strong organization, follow-through, and ability to coordinate multiple priorities in a dynamic office environment.
• Strong attention to detail and commitment to accuracy, data quality, and operational consistency.
• Excellent written, verbal, interpersonal, and customer service skills.
• Systems thinking and ability to learn, use, and improve operational processes, workflows, tools, and business systems.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Professional judgment, adaptability, initiative, collaborative work style, and problem-solving skills.

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.