Operations Coordinator, Program Management Office (PMO)

The Chronicle Of Higher Education, Inc.; Boulder (CO); Hybrid; USD 30,000 - 35,000; Part time

Benefits offered by this job

Medical, dental, and vision plans

Paid leave

Tuition assistance

Job summary

The Chronicle of Higher Education, Inc. is seeking an organized Operations Coordinator to support the Program Management Office (PMO) at CU Boulder. This 50% time role focuses on coordinating workflows, processes, and reporting to scale PMO services across the university.

You will work closely with the PMO Director and support office enablement, resource planning, and project coordination. We value detail-oriented professionals who enjoy building systems, improving processes, and helping a

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• Experience supporting office operations, business operations, project coordination, administrative functions, or related work.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams; familiarity with SharePoint and Power BI.

Responsibilities

• Coordinate day-to-day PMO workflows, office priorities, operational requests, and office-level initiatives.
• Track operational tasks, action items, timelines, and follow-up activities to support timely completion of PMO priorities.
• Create, maintain, and support continuous improvement of PMO operational SOPs, internal processes, and office practices.
• Maintain accurate operational records, shared files, contacts, and tracking information that support PMO management and reporting.

Skills

Organization skills

Attention to detail

Communication skills

MS Office proficiency

Education

Bachelor's degree

Tools

Excel

SharePoint Lists

Power BI

Job description

Job Summary

CU Boulder is seeking an organized, diligent, service focused, andresearch focused Operations Coordinator to support the dailyoperations and functional effectiveness of the Program ManagementOffice (PMO) in Research & Innovation. This 50% time positionis an office enablement role that coordinates workflows,operational processes, business systems, administrative functions,and reporting activities that help the PMO deliver project andprogram management services across the university.

This position serves as a foundational office enablement rolewithin a growing, research-focused PMO. The role supports theoperational infrastructure, intake workflows, business systems,reporting practices, and team coordination needed to scale PMOservices across the university.

This is an excellent opportunity for an organized professional whoenjoys building systems, improving processes, and helping a growingoffice operate optimally. Working closely with the PMO Director,the PMO Coordinator supports operational priorities, resourceplanning, reporting, team coordination, and the development ofefficient and scalable PMO practices. Responsibilities may expandbased on office priorities, organizational needs, and thesuccessful candidate’s experience. This position reports to theDirector of the Program Management Office.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The PMO partners with CU Boulder faculty and staff to providestrategic guidance, project management resources, talentdevelopment, and outreach for research programs and sponsoredprojects. We are committed to inclusive excellence and welcomecandidates whose knowledge, skills, and abilities help us build aninclusive community.

What Your Key Responsibilities Will Be

Operations Coordination

• Coordinate day-to-day PMO workflows, office priorities,operational requests, and office-level initiatives.
• Track operational tasks, action items, timelines, and follow-upactivities to support timely completion of PMO priorities.
• Create, maintain, and support continuous improvement of PMOoperational SOPs, internal processes, and office practices.
• Maintain accurate operational records, shared files, contacts,and tracking information that support PMO management andreporting.

PMO Business Systems, Intake & Reporting

• Coordinate PMO project, program, and service intake processes, including monitoring the shared inbox and routing new requeststhrough established workflows.
• Collect, organize, and maintain operational data to supportworkload planning, effort distribution, resource forecasting,portfolio understanding, and management decision-making.
• Support the development, maintenance, and improvement of PMOdashboards, operational metrics, and reporting tools.
• Prepare operational data summaries, dashboard updates, andreporting materials for review by the PMO Director.
• Support data quality and integrity across PMO systems, trackingtools, and shared resources.

Office Operations & Team Enablement

• Coordinate PMO team meetings, agendas, meeting materials,notes, decisions, and action items.
• Coordinate technology requests, equipment needs, andoperational support with campus partners.
• Assist with onboarding, offboarding, recruitment logistics, andoperational support for PMO staff.
• Coordinate operational activities and requests with othercampus service partners.
• Identify, coordinate, and implement practical operationalsolutions, logistics, and office support that enable PMO staff towork effectively.

PMO Technology & Knowledge Management

• Maintain PMO SharePoint sites, operational resource libraries,shared documentation, and collaboration workspaces.
• Organize templates, guidance documents, standard operatingprocedures, operational reference materials, and version-controlledresources.
• Support administration, accessibility, and consistency of PMOtools, shared systems, and knowledge management practices.

Secondary Responsibilities, As Capacity Allows

• Draft internal communications, newsletters, officeannouncements, and related PMO updates.
• Assist with development of templates, guidance documents,operational resources, and continuous improvement materials.
• Support PMO-hosted workshops, events, outreach activities, andadditional operational needs as office priorities and capacityallow.

What You Should Know

• This 50% time position offers a hybrid work modality. This role supports PMO operations and may require occasional flexibility to support office priorities, meetings, workshops, operationaltimelines, or other time-sensitive PMO activities.
• This position is funded through June 30, 2027 with thepossibility of extending the appointment dependent on funding.
• This position is benefits-eligible including medical, dental, and vision plans, and paid leave.

What We Can Offer

The annual hiring range for this 50% time position is$30,000-$35,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. Explore additional perks and programs throughthe CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelor’s degree from an accredited institution or equivalent combination of education and professional experience.
• Experience supporting office operations, business operations, project coordination, administrative functions, or related work.
• An equivalent combination of relevant education and/or experience may substitute.

What You Will Need

• Strong organization, follow-through, and ability to coordinatemultiple priorities in a dynamic office environment.
• Strong attention to detail and commitment to accuracy, dataquality, and operational consistency.
• Excellent written, verbal, interpersonal, and customer serviceskills.
• Systems thinking and ability to learn, use, and improveoperational processes, workflows, tools, and business systems.
• Proficiency with Microsoft Office applications, includingOutlook, Excel, Word, PowerPoint, and Teams.
• Professional judgment, adaptability, initiative, collaborativework style, and problem-solving skills.

What We Would Like You to Have

• 2+ years of relevant professional experience.
• Experience supporting programs or events in a university,research, or industry setting.
• Proficiency with data tracking and reporting tools (e.g.,Excel, SharePoint Lists, Power BI).

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your backgroundand experience align with the requirements, qualifications, andresponsibilities of the position.

We may request references at a later time.

Please apply by August 20, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [e-mail]