Operations Coordinator: Payroll, HR & Client Ops

PADCOM Design and Construction Management; Cerritos (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

PADCOM Design and Construction Management in Cerritos, CA seeks an experienced operations professional to anchor payroll, HR and office support for a remote and field-based team. You will run payroll in Rippling, prepare client invoices in QuickBooks, and maintain accurate employee and vendor records.

The role covers onboarding and offboarding for employees and contractors, coordinating recruiting logistics, administering records in Rippling, and ensuring confidential information is handled with

Qualifications

• 3+ years in operations, payroll/HR administration, bookkeeping support or office management.
• Hands-on payroll/timekeeping experience with Rippling, ADP, Gusto or similar.
• Experience with onboarding, personnel records and confidential employee information.

Responsibilities

• Run payroll in Rippling and verify timesheets from remote/field teams.
• Prepare client invoices in QuickBooks from contracts and timesheets.
• Maintain an invoice tracker and follow up on overdue receivables.
• Support accounts payable/receivable with our accountant.
• Track subscriptions, vendor renewals and insurance certificates.
• Own full onboarding process for employees and contractors.
• Own offboarding: final documentation and access removal.
• Coordinate recruiting logistics and reference checks.
• Administer employee records and workflows in Rippling.
• Maintain confidential personnel files and compliance reminders.
• Answer routine employee questions; escalate sensitive matters.

Skills

Payroll processing

Timekeeping

Invoicing

Onboarding/offboarding

Records management

Client communication

Tools

Rippling

QuickBooks

ADP

Gusto

Job description

PADCOM Design and Construction Management in Cerritos, CA seeks an experienced operations professional to anchor payroll, HR and office support for a remote and field-based team. You will run payroll in Rippling, prepare client invoices in QuickBooks, and maintain accurate employee and vendor records.

The role covers onboarding and offboarding for employees and contractors, coordinating recruiting logistics, administering records in Rippling, and ensuring confidential information is handled with