Operations Coordinator: Onboarding, Travel & Compliance

Vaco Recruiter Services; Walnut Creek (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Vaco Recruiter Services is seeking an Associate Operations Analyst to support onboarding, expenses, travel, and office operations. The role emphasizes accuracy, organization, and cross-functional collaboration to maintain compliant, efficient processes.

The ideal candidate will manage onboarding docs, process expenses in the internal system, arrange travel, handle supply orders, and coordinate training records with HR.

Qualifications

• Proven experience in data entry, administrative support, or operations coordination.
• Strong attention to detail and accuracy in data and processes.
• Experience with onboarding is a strong plus.

Responsibilities

• Manage end-to-end onboarding for new employees.
• Review and process daily submitted employee expenses, and audit for policy compliance.
• Coordinate travel arrangements and reconcile travel charges monthly.
• Handle office supply orders and general business support across teams.
• Coordinate compliance training notifications and ensure timely completion.

Skills

Data entry

Administrative support

Operations coordination

Google Sheets

Microsoft Excel

Time management

Cross-functional coordination

Tools

ChromeRiver

Job description

Vaco Recruiter Services is seeking an Associate Operations Analyst to support onboarding, expenses, travel, and office operations. The role emphasizes accuracy, organization, and cross-functional collaboration to maintain compliant, efficient processes.

The ideal candidate will manage onboarding docs, process expenses in the internal system, arrange travel, handle supply orders, and coordinate training records with HR.