Operations Coordinator - Nursing Administration

Sentara; Virginia Beach (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

Adoption, Fertility and Surrogacy Reim

Paid Time Off and Sick Leave

Paid Parental & Family Caregiver Leave

Emergency Backup Care

Disability plans

Life Insurance

401k/403B with Employer Match

Tuition Assistance – $5,250/year

Student Debt Pay Down – $10,000

CEU and professional development

Pet Insurance

Legal Resources Plan

Job summary

Sentara Princess Anne Hospital is seeking an Operations Coordinator to support a busy clinical unit. You will manage office tasks, handle data collection, prepare reports, and maintain equipment and supplies to ensure smooth daily operations.

The role emphasizes strong customer service, clear communication, and teamwork to support patient care. Experience in clerical roles and proficiency with Microsoft Office are required for success.

Qualifications

• High School Diploma required.
• Two years clerical experience required.
• Two years office management experience preferred.
• Two years secretarial experience preferred.
• Strong oral and written communication skills.
• Proficient in Microsoft Office (Word and Excel).

Responsibilities

• Support primary team of 1 Director, 5 Managers, 1 Supervisor/TC, and 1 Clinical Nurse Specialist.
• Create tailored reports and emails.
• Create agendas and associated minutes for meetings.
• Arrange room bookings, catering as needed.
• Order supplies and equipment for daily operations and yearly purchasing exercises.
• Manage calendars, organize meetings and appointments as needed.
• Participate in projects and division events.
• Complete payroll duties daily and biweekly timecard submissions.

Skills

Oral and Written Communication

Operate basic office equipment

Microsoft Word

Microsoft Excel

Education

High School Diploma

Job description

City/StateVirginia Beach, VAWork ShiftFirst (Days)Overview:Additional Job DescriptionHours/Shift: Full-Time, DaysAs an Operations Coordinator your duties will include office activities, supply ordering, and business financial activities. The ideal candidate will have excellent customer service and communication skills, manage supplies/materials, understand, and perform accurate and timely data collection, and demonstrate effective use and maintenance of office equipment. You will find that teamwork is exceptional, with everyone working together to ensure the best care for our patients. Will prepare and processThis position's primary duties also include:Supports primary team of 1 Director, 5 Managers, 1 Supervisor/TC, and 1 Clinical Nurse Specialist (ICU, 4B, IMCU, RP, SP, Pt Equip, IV team, Wound, Nursing Education Services, PCS/Bed Flow, Dialysis)Possess exceptional skills in Microsoft Office platforms, most importantly Word and ExcelCreate tailored reports and emailsCreate agendas and associated minutes for meetingsArrange room bookings, catering as neededOrder supplies and equipment for daily operations and through yearly purchasing exercisesMay include managing calendars, organizing meetings and appointmentsParticipation in projects and division eventsFlexible and agile and willing to take on additional duties as necessaryComplete payroll duties daily and biweekly timecard submissionsMay need to flex hours as necessaryEducation Required:High School DiplomaExperience Required:Two Years ClericalExperience Preferred:Two years Office ManagementTwo Years SecretarialSome medical terminologySkills Required:Oral and Written CommunicationOperate basic office equipmentKeywords: #INDEED, Customer Service, Leadership, Ops Coordinator, Talroo-Allied Health, healthcare, hospital unit, non-clinical..Benefits: Caring For Your Family and Your Career• Medical, Dental, Vision plans• Adoption, Fertility and Surrogacy Reimbursement up to $10,000• Paid Time Off and Sick Leave• Paid Parental & Family Caregiver Leave• Emergency Backup Care• Long-Term, Short-Term Disability, and Critical Illness plans• Life Insurance• 401k/403B with Employer Match• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education• Student Debt Pay Down – $10,000• Reimbursement for certifications and free access to complete CEUs and professional development• Pet Insurance• Legal Resources Plan• Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is metSentara Princess Anne Hospital is a 174-bed acute care hospital that provides quality clinical outcomes, experienced physicians, advanced technology, and a patient-centered approach to care in southern Virginia Beach, as well as neighboring Chesapeake and Northeastern North Carolina communities.As a recognized accredited Primary Stroke Center, and Magnet hospital for nursing excellence, the hospital specializes in orthopedic and spine care, heart, vascular, advanced imaging, gynecological, comprehensive breast care services, and family maternity with a state-of-the-art neonatal intensive care unit. Our facility also is home to Virginia’s only Ornish Lifestyle Medicine program.Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.In support of our mission “to improve health every day,” this is a tobacco-free environment.For positions that are available as remote work, Sentara Health employs associates in the following states:Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.