Operations Coordinator - Manufacturing

Talis Group, Inc.; Hopkinsville (KY); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

PTO

Full benefits package

Health insurance

HSA

Dental

Life insurance

Vision

Disability insurance

401K match

Job summary

Talis Group is seeking an Operations Coordinator in Hopkinsville, KY to serve as a hub across customer fulfillment, sales support, logistics, and administration. The role requires strong organization, problem solving, and teamwork to keep operations running smoothly in a fast-paced environment.

This position offers salary in the $65k–$78k range with PTO and a comprehensive benefits package including Health, HSA, Dental, Life, Vision, Disability, and a 401K match.

Qualifications

• 3+ years of experience in project management, operations coordination, sales support, logistics, purchasing, business administration, or related role in manufacturing or distribution.
• Outstanding organizational skills with attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Strong communication and relationship-building skills with customers and internal teams.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Positive, proactive, customer-focused problem solving approach.
• Experience with ERP is preferred.
• Experience supporting manufacturing, industrial, environmental, engineering, laboratory, or chemical businesses preferred.

Responsibilities

• Coordinate customer orders from quotation through delivery with exceptional service.
• Prepare quotes, sales orders, and customer documentation, maintaining ERP records.
• Communicate order status, delivery schedules, and service requests with customers and sales team.
• Coordinate with Purchasing, Warehouse, and Delivery teams to ensure inventory and on-time deliveries.
• Help optimize delivery schedules and fleet efficiency.

Skills

Organizational skills

Communication

Multitasking

Customer service

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

ERP system

Job description

Talis Group is proud to partner with a growing and innovative environmental solutions company that develops safe, sustainable chemical technologies for wastewater treatment and industrial applications. As their business continues to expand, they are seeking an Operations Coordinator to become the hub of their Hopkinsville operation.

This is a highly visible role that combines customer fulfillment, sales support, logistics coordination, business administration, and operational support. You'll work across multiple departments to ensure exceptional customer experience while helping the business operate efficiently. If you're highly organized, enjoy solving problems, thrive in a fast-paced environment, and love being the person who keeps everything on track, this could be the perfect opportunity.

Company is offering salary range: $65-$78k depending on experience as well as PTO and full benefit package (Health, HSA, Dental, Life, Vision, Disability and 401K match)

Highlighted Duties

• Coordinate customer orders from quotation through delivery while ensuring exceptional customer service.
• Prepare quotes, sales orders, and customer documentation while maintaining accurate ERP records.
• Communicate with customers and the sales team regarding order status, delivery schedules, and service requests.
• Coordinate with Purchasing, Warehouse, and Delivery teams to ensure inventory availability and on-time deliveries.
• Help optimize delivery schedules and maximize fleet efficiency.
• Manage customer purchasing portals, vendor registrations, and account setup.
• Process customer payments and assist with billing support and operational reporting.
• Support laboratory, engineering, and management teams with administrative and operational needs.
• Identify opportunities to improve workflows, increase efficiency, and enhance the customer experience.
• Assist with special projects and continuous improvement initiatives across the organization.

Highlighted Requirements

• 3+ years of experience in project management, operations coordination, sales support, logistics, purchasing, business administration, or a related role in a manufacturing or distribution environment.
• Outstanding organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Strong communication and relationship-building skills with both customers and internal teams.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Positive, proactive, and customer-focused approach to problem solving.
• Experience with ERP preferred.
• Experience supporting manufacturing, industrial, environmental, engineering, laboratory, or chemical businesses is preferred.

Why You'll Love This Opportunity

• Join a rapidly growing company with an entrepreneurial, team-oriented culture.
• Make a meaningful impact by supporting environmentally responsible wastewater treatment solutions.
• Work directly with leadership and gain exposure to multiple areas of the business.
• Enjoy a collaborative environment where your ideas for improving processes are encouraged and valued.
• Opportunity for professional growth as the organization continues to expand.

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties, or requirements.

Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.