Operations Coordinator

University of California, San Francisco; San Francisco (CA); On-site; USD 65,000 - 78,000; Full time

Job summary

University of California, San Francisco is seeking an Operations Coordinator to manage financial and procurement activities, facilities and space coordination, and IT asset management for Human Resources and Student Services.

The role also involves supporting meetings and events, collaborating with faculty and staff, and handling a range of tasks and projects with strong problem-solving, organization, and communication skills. This is a temporary assignment for 6 months with potential to extend.

Qualifications

• Bachelor's degree in related area and/or equivalent experience.
• Minimum 1 year of related experience.
• Ability to use sound judgment in responding to issues and concerns.
• Excellent communication skills.
• Ability to interact in a professional, resourceful, and courteous manner.
• Ability to use discretion and maintain confidentiality.

Responsibilities

• Coordinate financial and procurement activities and manage budgets.
• Coordinate facilities and space planning for departments.
• Manage IT assets and related support functions for HR and Student Services.
• Facilitate logistics for meetings and events and assist with special projects.

Skills

Communication skills

Judgment

Discretion/confidentiality

Education

Bachelor's degree or related area

Job description

Job Summary

The Operations Coordinator performs financial and procurement activities, facilities and space coordination, IT asset management, and support functions for Human Resources and Student Services, and facilitates logistics for meetings and/or events. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects, and is expected to manage the entire problem-solving process, which includes researching, analyzing information, identifying, and recommending potential solutions of moderate scope. The incumbent manages other duties as assigned and may serve as a floater for other units/departments in the School of Pharmacy as directed by their supervisor.

Job Description

The Operations Coordinator performs financial and procurement activities, facilities and space coordination, IT asset management, and support functions for Human Resources and Student Services, and facilitates logistics for meetings and/or events. The incumbent will also work closely with faculty and administrative staff on a variety of tasks and projects, and is expected to manage the entire problem-solving process, which includes researching, analyzing information, identifying, and recommending potential solutions of moderate scope. The incumbent manages other duties as assigned and may serve as a floater for other units/departments in the School of Pharmacy as directed by their supervisor. The incumbent must be able to triage and prioritize in a fast-paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, be a pragmatic problem-solver and a team player, with excellent communication skills and meticulous attention to detail.

Please note: this is a temporary assignment (6 months) with potential to extend.

Qualifications

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 1 year of related experience
• Ability to use sound judgment in responding to issues and concerns
• Excellent communication skills
• Ability to interact in a professional, resourceful, and courteous manner
• Ability to use discretion and maintain confidentiality

Preferred Qualifications

• Experience with UCSF administrative systems and applications, such as MyAccess, BearBuy, Oracle, PeopleConnect, and MyExpense.
• Familiarity with UCSF policies, procedures, and administrative processes related to HR, Student Services, fund management, procurement, and/or personnel administration.