Operations Coordinator, Inventory

CorTech LLC; South Bend (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

CorTech LLC in the United States is seeking a detail‑oriented Operations Specialist to manage fulfillment, assembly, and distribution of marketing materials from our HQ. The role partners with shipping vendors, tracks inventory, and ensures accurate shipments while supporting administrative activities.

Ideal candidates have at least 2 years in operations or logistics, strong organizational skills, proficiency with Outlook and Excel, and the ability to prioritize multiple tasks in a fast‑paced

Qualifications

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and other business applications.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Demonstrated history of reliability, punctuality, and professional workplace conduct.

Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS representatives and other shipping partners to ensure all scheduled pickups are completed on time.
• Maintain accurate inventory counts for product samples, marketing materials, packaging supplies, IT equipment, and other company assets.
• Monitor packaging and shipping supply levels and proactively reorder materials to prevent operational disruptions.
• Enter, track, and maintain shipment information within the ERP system.
• Monitor orders and shipments through customer portals and internal systems to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and communicate equipment, supply, or replacement needs to appropriate stakeholders.
• Investigate and resolve shipping, inventory, fulfillment, and administrative issues as they arise.
• Maintain operational reports, trackers, and records with a high degree of accuracy.
• Support the Operations team with special projects, process improvements, and additional day-to-day responsibilities as needed.
• Demonstrate strong professionalism, reliability, and accountability in all aspects of the role.

Skills

Operations experience

Shipping & logistics

Inventory management

Administrative support

Time management

Attention to detail

Communication skills

Independent work

Tools

Microsoft Outlook

Excel

ERP systems

Tracking platforms

Job description

Job Description: Role Summary

This position is responsible for the fulfillment, assembly, and distribution of customer marketing materials, vanity sample literature, and JMV promotional merchandise from our headquarters office. Because these materials are often the first touchpoint customers have with our organization, this role is instrumental in delivering a professional and positive brand experience. The successful candidate will partner closely with stakeholders across the business to coordinate fulfillment needs, manage inventory, ensure shipment accuracy, and support administrative and operational activities. The ideal individual is highly organized, detail-oriented, dependable, and thrives in a fast-paced environment while balancing multiple priorities.

Key Responsibilities

• Manage daily fulfillment and shipping operations from the HQ office.
• Coordinate with UPS representatives and other shipping partners to ensure all scheduled pickups are completed on time.
• Maintain accurate inventory counts for product samples, marketing materials, packaging supplies, IT equipment, and other company assets.
• Monitor packaging and shipping supply levels and proactively reorder materials to prevent operational disruptions.
• Enter, track, and maintain shipment information within the ERP system.
• Monitor orders and shipments through customer portals and internal systems to ensure timely delivery and issue resolution.
• Maintain IT equipment inventory and communicate equipment, supply, or replacement needs to appropriate stakeholders.
• Investigate and resolve shipping, inventory, fulfillment, and administrative issues as they arise.
• Maintain operational reports, trackers, and records with a high degree of accuracy.
• Support the Operations team with special projects, process improvements, and additional day-to-day responsibilities as needed.
• Demonstrate strong professionalism, reliability, and accountability in all aspects of the role.

Required Skills & Experience

• Minimum of 2 years of operations, shipping, logistics, fulfillment, inventory, or administrative experience.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, and other business applications.
• Experience maintaining data, trackers, reports, and inventory records.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Demonstrated history of reliability, punctuality, and professional workplace conduct.

Preferred Qualifications

• Experience working with ERP systems and shipment tracking platforms.
• Previous inventory control or warehouse support experience.
• Experience coordinating with third-party shipping and logistics providers.