Operations Coordinator II

Eetdbuyersguide; Verona (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Alliant Energy is seeking an Operations Coordinator II in a hybrid role at the Verona Operations Center, where you’ll help keep critical operations running smoothly using Office tools, SharePoint, and emerging AI capabilities.

As a self-starter, you’ll identify challenges, implement solutions, and support financial and operational processes while collaborating across teams to make a meaningful impact on our operations and communities.

Qualifications

• Associate Degree Administrative Support, or related field preferred.
• 3 years of related experience.

Responsibilities

• Provide operational support across Alliant Energy Operations, creating documents, forms, spreadsheets, charts, and presentations.
• Track and monitor operational files, contracts, and documentation for regulatory compliance.
• Support financial goals by reviewing expenditures and identifying cost-saving opportunities, invoicing and expense reports.
• Develop and maintain moderately complex computer applications and filing systems.
• Coordinate projects by preparing reports, strategic plans, and budget materials.
• Handle confidential information with discretion and escalate issues as needed.
• Plan and prioritize daily Operations activities and maintain a dynamic schedule.

Skills

Office software proficiency

Typing skills

Interpersonal communication

Organizational skills

Confidentiality discretion

Planning and scheduling

Education

Associate Degree Administrative Support

Tools

SharePoint

Adobe Acrobat

Excel

Word

PowerPoint

Outlook

Job description

Join Alliant Energy as an Operations Coordinator II in a hybrid role supporting our Verona Operations Center, where you’ll serve as a trusted partner keeping critical operations running smoothly. This role is ideal for a proactive, tech‑savvy professional who thrives in a fast‑paced environment balancing multiple priorities, leveraging tools like Microsoft Office and SharePoint, has a passion for emerging AI capabilities and handling confidential information with discretion.

As a self‑starter, you’ll take initiative to identify challenges, implement solutions, and keep work moving forward with minimal direction. You will play a key role in driving efficiency, supporting financial and operational processes, and collaborating across teams to make a meaningful impact on our operations and communities.

What you will do

• Operational Support: Ensures consistent operations across Alliant Energy Operations by adhering to company policies and procedures. Maintains and develops basic computer applications such as documents, forms, spreadsheets, charts, graphics, and presentations.
• Records & Compliance: Tracks, maintains, and monitors operational files, contracts, and documentation to ensure compliance with regulatory requirements. Assists with audits and data requests as directed.
• Financial Oversight: Supports Operations in achieving financial goals by reviewing expenditures for accuracy and identifying cost‑saving opportunities. May process invoices, vouchers, requisitions, and expense reports. Collaborates with financial analysts to monitor business group performance against budgets and review financial forecasts.
• Administrative Systems: Develops and maintains moderately complex computer applications and databases. Establishes and manages filing systems for business records. Provides backup administrative support to other business groups or company executives as needed.
• Project Coordination: Executes special projects, including preparing reports, strategic plans, and budget materials. Conducts research and compiles information to support decision‑making. Offers recommendations for process improvements when appropriate.
• Confidentiality & Discretion: Handles sensitive information and confidential matters with discretion. Exercises judgment and initiative in addressing issues in the absence of a supervisor, ensuring appropriate resolution and escalation.
• Scheduling & Prioritization: Plans and coordinates daily activities for Operations, managing and prioritizing verbal and written requests. Maintains an accurate and dynamic schedule to reflect evolving priorities.

Education Requirements

• Associate Degree Administrative Support, or related field. Preferred.

Required Experience

• 3 years of related experience.

Preferred Experience

• Experience supporting multiple business groups or supervisors.

Knowledge, Skills, and Abilities

• Demonstrated intermediate to advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet web browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.
• Proficient and accurate typing skills required.
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Intermediate to advanced proficiency in grammar, spelling, punctuation, proofreading.
• Ability to perform accurately and effectively in a timely manner.
• Ability to handle confidential matters discreetly.
• Effective planning and organizational skills.
• Ability to carry out duties with minimal supervision.
• Ability to work effectively in a collaborative and inclusive work environment.

Key Skills

• Asset Protection, Business Process Improvements, Critical Incident Training, Physical Security Management, Regulatory Compliance, Schedule Management, Security Governance, Security Management, Stakeholder Management, Vendor Management.