Operations Coordinator, Grounds & Housekeeping

Houston Zoo; Houston (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Houston Zoo is seeking an organized, detail-oriented Administrative Specialist to support Grounds & Housekeeping leadership. You will coordinate staffing, onboarding, and documentation while maintaining data integrity and confidentiality.

Responsibilities include CMMS assistance, reporting, purchasing coordination, and interdepartmental communication. The role requires strong MS Office skills and the ability to manage multiple priorities with professionalism.

Qualifications

• Strong organizational skills and ability to manage multiple projects.
• Excellent oral and written communication.
• Ability to partner with teams and staff at all levels.

Responsibilities

• Provides administrative support to Grounds & Housekeeping leadership, supervisors, and staff.
• Supports department communication, staffing coordination, onboarding, and operational follow-up activities.
• Maintains department records, assignment boards, SOPs, tracking systems, and related administrative tools.
• Assists with training records, compliance tracking, and related documentation while maintaining confidentiality.
• Supports CMMS by assisting with work orders routing, tracking, reporting, and data organization.
• Prepares and maintains reports, labor tracking information, operational summaries, and inventory records.
• Supports purchasing, inventory tracking, and administrative coordination for supplies and equipment.
• Identifies missing information and elevates issues to leadership as appropriate.
• Supports admin coordination for events, storm response, seasonal demands, and cross-department support.
• Coordinates admin communications between Grounds & Housekeeping and other departments.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Multitasking

Education

Associate degree (AA) or equivalent

Tools

CMMS

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Houston Zoo is seeking an organized, detail-oriented Administrative Specialist to support Grounds & Housekeeping leadership. You will coordinate staffing, onboarding, and documentation while maintaining data integrity and confidentiality.

Responsibilities include CMMS assistance, reporting, purchasing coordination, and interdepartmental communication. The role requires strong MS Office skills and the ability to manage multiple priorities with professionalism.