Operations Coordinator for Dispatch & Scheduling

SERVPRO of Vacaville / Dixon; Bear (DE); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Profit sharing

Training & development

401(k)

401(k) matching

Competitive salary

Job summary

SERVPRO of Bear, New Castle, and Upper Darby is seeking an organized, dependable Dispatch & Scheduling Coordinator to become the operational hub of our restoration team.

The role involves coordinating emergency and scheduled restoration services, maintaining technician schedules, supporting project managers, and ensuring clear communication with customers to keep crews moving efficiently and projects on track.

Qualifications

• Two or more years of dispatching, scheduling, logistics, customer service, office coordination, or similar experience preferred.

Responsibilities

• Coordinate and dispatch restoration technicians and production crews for emergency and scheduled services.
• Build and maintain efficient daily schedules while maximizing technician productivity.
• Continuously adjust schedules as emergency calls and priorities change throughout the day.
• Coordinate scheduling with Project Managers and department leaders.
• Communicate appointment times, delays, and scheduling updates with customers professionally and promptly.
• Answer incoming customer calls and gather accurate job information.
• Monitor emergency calls and assist with occasional after-hours dispatch support.
• Maintain accurate scheduling information within WorkCenter 2.0 and other company software.
• Verify work orders and job information before dispatching crews.
• Coordinate equipment availability and logistical needs with production teams.
• Monitor technician availability, routing, and workload distribution.
• Support Project Managers with administrative coordination.
• Collaborate with every department to ensure outstanding customer service.
• Assist with general office responsibilities as business needs require.

Skills

Dispatching experience

Scheduling skills

Customer service

Office coordination

Communication skills

MS Office

Job description

Benefits

• Profit sharing
• Training & development
• 401(k)
• 401(k) matching
• Competitive salary

Be the Hub of Our Operation. Help Make a Difference Every Day.

SERVPRO of Bear, New Castle, and Upper Darby is seeking an organized, dependable, and customer-focused Dispatch & Scheduling Coordinator to become the operational hub of our restoration team.

When homes and businesses experience fire, water, mold, or storm damage, every minute matters. Behind every successful response is an organized professional who keeps our crews moving efficiently, communicates with customers, and ensures the right people are in the right place at the right time.

If you thrive in a fast-paced environment, enjoy solving problems, and take pride in keeping people and projects organized, we'd love to meet you.

Position Summary

The Dispatch & Scheduling Coordinator is responsible for coordinating emergency and scheduled restoration services, maintaining technician schedules, supporting project managers, and ensuring exceptional communication with customers and team members throughout the restoration process.

This position plays a critical role in the success of our daily operations and directly impacts customer satisfaction, production efficiency, and team performance.

Primary Responsibilities

• Coordinate and dispatch restoration technicians and production crews for emergency and scheduled services.
• Build and maintain efficient daily schedules while maximizing technician productivity.
• Continuously adjust schedules as emergency calls and priorities change throughout the day.
• Coordinate scheduling with Project Managers and department leaders.
• Communicate appointment times, delays, and scheduling updates with customers professionally and promptly.
• Answer incoming customer calls and gather accurate job information.
• Monitor emergency calls and assist with occasional after-hours dispatch support.
• Maintain accurate scheduling information within WorkCenter 2.0 and other company software.
• Verify work orders and job information before dispatching crews.
• Coordinate equipment availability and logistical needs with production teams.
• Monitor technician availability, routing, and workload distribution.
• Support Project Managers with administrative coordination.
• Collaborate with every department to ensure outstanding customer service.
• Assist with general office responsibilities as business needs require.

Qualifications

• Two or more years of dispatching, scheduling, logistics, customer service, office coordination, or similar experience preferred.
• Excellent organizational and time-management skills.
• Strong communication and customer service abilities.
• Professional telephone etiquette.
• The ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong computer skills, including Microsoft Office.
• High attention to detail and excellent follow-through.
• Sound judgment and the ability to make decisions under pressure.
• A positive attitude and willingness to support the team.

Experience in restoration, construction, HVAC, plumbing, logistics, transportation, or another service-based industry is a plus but not required.

Who Thrives Here

• Take ownership and follow through on commitments.
• Stay calm under pressure.
• Communicate professionally and respectfully.
• Enjoy solving problems and thinking ahead.
• Adapt quickly when priorities change.
• Support teammates and contribute to a positive work environment.
• Continuously look for ways to improve.
• Take pride in helping customers during some of life's most challenging moments.

What We Offer

• Competitive compensation based on experience
• 401(k) Retirement Plan
• Profit Sharing
• Cash Balance Pension Plan
• Paid vacation and holidays
• Ongoing training and professional development
• Opportunities for advancement and increased responsibility
• Stable, year-round employment with a growing, locally owned business
• Health Insurance Marketplace guidance and resources to help employees explore coverage options tailored to their individual needs

SERVPRO of Bear, New Castle, and Upper Darby is an Equal Opportunity Employer.

Each SERVPRO franchise is independently owned and operated.

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.