Operations Coordinator: Fleet & Financial Operations

Socket.dev; Portland (OR); On-site; USD 52,000 - 75,000; Full time

Job summary

The Operations Coordinator at Penske Truck Leasing in Gresham will manage branch administrative processes to improve efficiency, customer service, and profitability. You will support the branch financial manager with guidance and information to drive performance.

Responsibilities span financial operations, fleet administration, and process analytics, with regular Monday–Friday hours and a dedicated team focus on accuracy and service delivery.

Responsibilities

• Oversee accounts receivable processes and maintain local collection contacts to support centralized function.
• Monitor weekly and monthly lease, contract maintenance, and special billing, resolve issues to support customer service and branch profitability.
• Complete Fleet Service activities such as licensing, permitting, in/out service vehicles, research and process citations.
• Track and coordinate asset outside services such as unit jacket file, wash sheets, fueling and other outside vendor support not related to maintenance.
• Partner with Fleet Services and establish a collaborative relationship of local and centralized functions to support licensing, permitting, citations and other fleet operations.
• Perform process analyses and reviews in areas such as billing, 1211 reports, credit memos, citations, accounts receivable, licensing; investigate and recommend solutions to profitability risks.
• Use systems or reports such as Qlikview or AS400 to understand operational dynamics for problem solving and process improvement.
• Maintains District Personnel Files, JJ Keller reports, complete weekly payroll, and process paperwork for new hires.
• Projects and tasks as assigned by Branch Financial Manager and District Financial Manager.

Job description

The Operations Coordinator at Penske Truck Leasing in Gresham will manage branch administrative processes to improve efficiency, customer service, and profitability. You will support the branch financial manager with guidance and information to drive performance.

Responsibilities span financial operations, fleet administration, and process analytics, with regular Monday–Friday hours and a dedicated team focus on accuracy and service delivery.