Operations Coordinator (contract)

Thomson Reuters; New York (NY); Presencial; USD 30 000 - 41 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Dental benefits

Vision benefits

Retirement benefits

Resumo da oferta

Thomson Reuters in New York is seeking an Operations Coordinator to manage logistics for internal corporate meetings and events, including attendee tracking, materials support, and on-site assistance. You will procure vendor services, coordinate facilities, exhibits, equipment, and catering, and work with marketing on event lists and collateral.

The role supports post- and pre-event evaluations, reports on event effectiveness, and may assist with internal events.

Qualificações

• Bachelor's degree and 0-3 years of experience in the field or related area.
• Familiar with a variety of concepts, practices, and procedures.
• Relies on extensive experience and judgment to plan and accomplish goals.

Responsabilidades

• Liaise with internal and external customers to plan and execute logistics for high level internal corporate meetings and events.
• Development of individual program costs to meet budget expectations; recommend options within budgets and space constraints.
• Manage web-based reservation system for room bookings to ensure costs are captured and allocations made.
• Coordinate hospitality, meeting space and audiovisual requirements from inception to onsite support for quarterly Thomson Reuters Board meetings (Toronto).
• Interfaces with C-suite executives, high level clients and TR employees for events.

Conhecimentos

Event logistics coordination

Vendor management

On-site event support

Formação académica

Bachelor's degree

Ferramentas

Reservation system

Descrição da oferta de emprego

Operations Coordinator

Coordinates logistics, including attendee tracking, presentation and materials support and post- and pre-event evaluations. Procures and coordinates vendor services. Coordinates facility, exhibit set-up, equipment and catering requirements. Provides on-site event support. May partners with marketing colleagues to develop lists of products; collateral for events. May work with 3rd party vendors to plan and execute and provide reporting and analyses on events. Responsible for measuring and reporting on the effectiveness of events. May provide planning and logistical support for internal events and meetings. May be responsible for providing accurate attendee/registrant database information. Provides additional administrative support as required.

Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Requires a bachelor's degree and 0-3 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. A wide degree of creativity and latitude is expected.

• Liaise with internal and external customers to plan and execute logistics for high level internal corporate meetings and events.
• Development of individual program costs to meet budget expectations. Recommend and suggest options that work within challenging budgets, space constraints

• Manage web-based reservation system for room bookings to ensure that costs for all internal events are captured and allocations can be made.
• Work closely with third party vendor and team on event management to develop menus, set pricing, food, and beverage selection as well as presentation, room setups, staffing for Toronto operation.

• Coordinate hospitality, meeting space and audio-visual requirements from inception to onsite support for quarterly Thomson Reuters Board meetings that are held in Toronto along with assisting with ad-hoc support of TR Board at external venues in Toronto.
• Manage and coordinate all audiovisual and technical requirements and other services as needed with onsite Technology team who support the Customer Centre team
• Interfaces with C-suite executives, high level clients and TR employees for events.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The pay range that the employer in good faith reasonably expects to pay for this position is $22-$30/hr USD.

This posting is for an existing vacancy.

Our optional benefits can include medical, dental, vision and retirement benefits.

Tundra Technical Solutions (the operator of this Talent Community) is a global leader of contingent talent services. Our success and our clients' success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.