Operations Coordinator Commercial Real Estate

SVN | Wood Properties; Knoxville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Competitive salary

Job summary

SVN | Wood Properties is seeking an Operations Coordinator to support the Industrial Brokerage Team in East Tennessee. The role focuses on coordinating listings, documents, and communications to keep deals moving smoothly in a fast-paced office.

The candidate should be detail-oriented, highly organized, and comfortable managing multiple tasks while supporting a high-performing team. This position offers growth within a collaborative commercial real estate environment.

Qualifications

• 1–3 years of administrative, office support, or operations experience.
• Strong organizational and time management skills.
• Ability to manage multiple assignments and deadlines.
• Strong written and verbal communication skills.
• Experience using Google Workspace or similar office software.
• Experience with CRM or database systems is helpful but not required.

Responsibilities

• Marketing and listing support: prepare marketing materials and maintain listings across platforms.
• Transaction coordination: assist with contracts, closing documents, and deadlines.
• Administrative and data support: manage CRM, files, scheduling, and reporting.
• Team and office support: coordinate meetings, travel, and events.

Skills

Organizational skills

Time management

Communication skills

Google Workspace

Tools

CRM systems

Google Workspace

Job description

About SVN | Wood Properties

SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties.

Benefits

• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development

We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role plays a key part in keeping listings, transactions, and internal operations running smoothly in a fast-paced professional environment.

This position is ideal for someone who enjoys organization, coordination, and being a reliable support partner to a high-performing team.

Position Overview

The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process.

The ideal candidate is detail-oriented, organized, and comfortable managing multiple responsibilities while keeping processes on track.

Key Responsibilities

Marketing and Listing Support

• Assist with preparation of marketing materials for property listings
• Maintain listings across online platforms such as LoopNet, Crexi, and CoStar
• Organize listing information including photos, floor plans, and property details
• Assist with email marketing campaigns and digital marketing efforts
• Coordinate listing photography and marketing timelines
• Conduct basic market research including comparable sales and lease rates

Transaction Coordination

• Assist with commercial real estate transactions from contract through closing
• Prepare transaction documents and manage electronic signatures
• Track important deadlines including earnest money deposits and due diligence periods
• Coordinate inspections, surveys, environmental reports, and appraisals
• Assist with closing coordination and post-closing documentation

Administrative and Data Support

• Maintain CRM databases and internal Google Drive files
• Enter new leads, contacts, and comparable data into internal systems
• Schedule property tours, meetings, and client appointments
• Coordinate property showings and inspections
• Assist with internal reporting and tracking team activity

Team and Office Support

• Track team expenses and assist with commission processing
• Coordinate meetings, travel logistics, and networking events
• Provide general administrative support to the brokerage team

Qualifications

• 1–3 years of administrative, office support, or operations experience preferred
• Strong organizational and time management skills
• Ability to manage multiple assignments and deadlines
• Strong written and verbal communication skills
• Experience using Google Workspace or similar office software
• Experience with CRM or database systems is helpful but not required

Benefits

• Paid Time Off and paid holidays
• Professional development opportunities
• Opportunity to gain experience in the commercial real estate industry
• Collaborative team environment with long-term growth potential