Operations Coordinator, Business Development

MatX Inc.; Mountain View (CA); On-site; USD 155,000 - 180,000; Full time

Benefits offered by this job

4 weeks PTO + 12 holidays + up to 3 w/

Health insurance & dental/vision

Life insurance and disability

401K and retirement plan

Professional development budget

Team meals

Commute reimbursement

AI resources

Job summary

MatX Inc. is seeking an organized Operations Coordinator to support business development in Mountain View. You’ll manage scheduling across internal teams and external partners, draft follow-ups, and prepare research ahead of meetings to ensure productive discussions.

You’ll handle travel, coordinate visits and events, track action items, and drive special projects. The role requires 1–3 years in a fast-paced environment and comfort with ambiguity.

Qualifications

• Highly organized and detail-oriented
• Act first and course-correct, rather than waiting to be told
• Clear written communication with senior external stakeholders
• Comfortable with ambiguity and able to build your own systems
• Discretion handling sensitive and confidential information
• 1–3 years of experience in a fast-paced environment (startup)
• Based in or willing to relocate to the Bay Area

Responsibilities

• Manage scheduling across internal teams and external partners and vendors
• Triage inbound communications and draft follow-ups, recaps, and routine correspondence
• Research companies and people ahead of meetings, and pull together relevant history and goals
• Track action items to completion, coordinating with other teams and giving them the context they need to act
• Handle travel arrangements and expenses
• Coordinate logistics for visitors, events, and offsites
• Drive special projects that need an owner

Job description

About the Role

MatX is seeking an organized, self-starting Operations Coordinator to support business development. You'll manage scheduling, prepare research ahead of meetings, and make sure commitments to partners and vendors are kept. You'll also take on projects across the company related to business operations, e.g helping facilities evaluate a new space, working with recruiting to get promising candidates seen quickly, or making sure an important vendor bill gets paid by giving finance the context to act.

Responsibilities

• Manage scheduling across internal teams and external partners and vendors

• Triage inbound communications and draft follow-ups, recaps, and routine correspondence

• Research companies and people ahead of meetings, and pull together relevant history and goals

• Track action items to completion, coordinating with other teams and giving them the context they need to act

• Handle travel arrangements and expenses

• Coordinate logistics for visitors, events, and offsites

• Drive special projects that need an owner

You May Be a Good Fit If You

• Are highly organized and detail-oriented

• Act first and course-correct, rather than waiting to be told

• Write and communicate clearly, including with senior external stakeholders

• Are comfortable with ambiguity and build your own systems

• Handle sensitive and confidential information with discretion

• Have 1–3 years of experience in a fast-paced environment, such as a startup

• Are based in or willing to relocate to the Bay Area

Strong Candidates May Also Have

• Experience supporting executives or busy leaders

• Exposure to business development, partnerships, or vendor management

• Genuine interest in AI infrastructure and what MatX is building

Compensation

The US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job related skills, and relevant education and training. Career length is only a guideline for compensation.

• Early Career - $160,000 - $155,000 + equity

• Mid Career - $160,000 - $175,000 + equity

What We Offer

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work

• Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively. See attached benefits 1-pager and full benefits guide for more info on benefits.

• Financial Wellbeing: Choose from Roth IRA/ 401K (or both) retirement plans with up to 5% company contribution to 401K (even if you don't contribute). Also, 100% company-paid life insurance (up to $300K) and long-term disability insurances.

• Professional Development: $1500 Professional Development Budget (per year)

• Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s or via our reimbursement system

• Commute on Us: Commute on our company Uber account, or reimburse your train rides. Either way, we pay 100% for your daily commute.

• MatX E[x]tras: $50/mo to use on the perk you value most

• Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi

• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.

• Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and Benepass reproductive health & parental benefit.

• AI Resources: Up to $20K/month plus a dedicated internal AI Tooling Team to support your productivity

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

All candidates must be authorized to work in the United States and work from our offices in Mountain View Tuesdays-Thursdays.

This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicants capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.

MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.