Operations Coordinator: Budgets & Campus Ops

Gatewaypeople; Southlake (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Gateway Church in Southlake, TX is seeking an Operations Coordinator to provide the administrative backbone for Facilities and Operations. You will handle purchase orders, records, vendor paperwork, keys and vehicle access, help desk tickets, and reporting to keep operations moving.

This role supports budgeting, dashboards, event coordination, and weekend services. Must have 2+ years of admin/coordination experience; church/nonprofit experience preferred.

Qualifications

• 2+ years of administrative or coordination experience — required.
• Experience supporting a facilities, operations, or property department — preferred.
• Prior experience in a church, nonprofit, or ministry environment — preferred.

Responsibilities

• Provides day-to-day administrative and coordination support across Operations.
• Handles administrative processes: purchase requisitions, check requests, expense reports, invoices, and departmental billing within the approved threshold.
• Produces and maintains purchase orders, and tracks them through approval, ordering, and delivery.
• Maintains operations records — contracts, service agreements, warranties, permits, drawings, and digital files — organized within the organization's cloud-based systems.
• Prepares building use agreement documents for events that require payment or contracts.
• Manages the calendar for vehicle reservations, distributes keys, and maintains usage records.
• Serves as the point of contact for building keys and access records across campuses.
• Processes and assigns help desk tickets, and follows aging tickets through to completion.
• Supports budget preparation, tracking, and reconciliation for Operations.
• Prepares recurring operations reports and keeps dashboards current.
• Coordinates scheduling for department meetings, vendor appointments, and walkthroughs.

Skills

Organization

Communication

Detail-oriented

Proactive

Education

2+ years administrative experience

Job description

Gateway Church in Southlake, TX is seeking an Operations Coordinator to provide the administrative backbone for Facilities and Operations. You will handle purchase orders, records, vendor paperwork, keys and vehicle access, help desk tickets, and reporting to keep operations moving.

This role supports budgeting, dashboards, event coordination, and weekend services. Must have 2+ years of admin/coordination experience; church/nonprofit experience preferred.